The Ugandan Jobline

• Updates
  and maintains an appropriate electronic databank on all applications received
  to facilitate efficient and expeditious sourcing of prospective CVs
  whenever necessary
• Supports
  in the preparation of job vacancy advertisements for placement in the
  print media
• Conducts
  routine assessment and shortlist of applications
• Schedules
  interviews, invites candidates for interview and whenever appropriate
  participates in the interviewing process
• Arranges
  for medical examinations for selected candidates
• Whenever
  appropriate, prepares and discusses letters of offer with selected
  candidates
• Works
  in liaison with Departmental Secretary to ensure that all the necessary
  documentation for each new employee is promptly filed in their personal
  files
• Actively
  participates in conducting orientation and induction training for new
  staff
• Monitors
  performance of new staff, within the grades falling within her
  jurisdiction, serving probation period, and liaises with departmental
  heads in respect of their confirmation to permanent employment

• Offers
  guidance and counselling services to staff in appropriate grades in
  respect of personnel policy, career development, interpersonal relations,
  etc
• Provides
  guidance to first line management in respect of handling disciplinary
  issues in accordance with Company personnel policy
• Listens
  to and endeavours to resolve grievances and complaints from staff as will
  be brought to the attention of the HR&A Department from time to time
• In
  charge of monitoring staff motivational levels and advising management on
  trends thereof through maintaining a record of observations, suggestions
  and complaints received from staff

• Actively
  participates in the regular review and update of corporate manuals and
  brochures
• Co-ordinates
  the preparation, execution and secure storage of Company contracts and
  leases
• Actively
  participates in the production of the in-house magazine, including
  sourcing and editing articles, preparing and publishing of dummies and
  liaising with printers to ensure prompt and high quality production of
  issues
• Processing
  all the placement of the Company’s official Congratulatory Message in
  newspaper supplements sponsored by clients and business partners as
  approved from time to time

• Supports
  departmental heads in the preparation, review and update of job
  descriptions for various jobs as required from time to time
• Maintains
  an up-to-date record of job descriptions for the relevant staff grades
  within the Company
• Maintains
  and updates personnel records and data in confidential personal files as
  well as within the HR information management system
• Ensures
  the maintenance of strict confidentiality in the handling of employee
  records
• Receives
  and processes leave application forms
• Maintains
  and regularly updates record of staff leave balances, ensuring that
  appropriately authorized leave forms are filed in the relevant personal
  files
• Works
  in consultation with departments about preparation of and adherence to
  annual staff leave plans

• Actively
  monitors the operations of the dispatch office and office support services
  at the switchboard, receptions, kitchen and messengerial services to
  ensure high quality customer service
• Ensures
  the maintenance of high standards of discipline among office support staff
• Conducts
  performance appraisal interviews for staff directly supervised and
  monitors achievement of performance targets

• Actively
  co-ordinates the provision of appropriate administrative services such as
  transport, refreshments, and sports equipment, during staff sports
  activities
• Guides
  on appropriate indoor games to be introduced within the premises, and
  institutes strategies to promote popularity of these initiatives among
  staff
• Co-ordinates
  the administration of the staff medical scheme including dealing with
  staff queries and concerns as well as liaising with medical service
  providers about their services and settlement of their accounts in respect
  of services rendered.

• The
  applicant should preferably hold a Bachelor’s degree in relevant field
• Professional
  Qualifications desired
• Also,
  he / she should hold a Diploma in HR
• A
  minimum of three years’ experience in managing retail operations

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