The Ugandan Jobline

• Initiates, processes, monitors, reviews
  and follows-up on actions related to the administration of the unit’s
  human resource activities, e.g., recruitment, placement, relocation,
  promotion, performance appraisal, job classification reviews, separation,
  training etc., ensuring consistency in the application of regulations and
  procedures.
• Enters, maintains and certifies
  administrative data and records for time and attendance, performance
  appraisal, etc in electronic information systems.
• Regularly reviews entitlements-related
  claims and reports.
• Provides advice and guidance to staff with
  respect to administrative procedures, processes and practices, services as
  necessary.
• Maintains and reviews staffing tables;
  prints and reviews IMIS reports.

• Monitors status of expenditures and
  allotments through IMIS, records variations, updates budget tables.
• Consolidates data received and provides
  support to higher-level staff with respect to budget reviews of relevant
  intergovernmental and expert bodies.
• Regularly reviews status of relevant
  expenditures and compares with approved budget
• Reviews requisitions for goods and
  services to ensure (a) correct objects of expenditure have been charged
  and (b) availability of funds.
• Prepares statistical tables and standard
  financial reports

• Prepares, processes and follows up on
  administrative arrangements and forms related to the official travel of
  staff
• Updates and maintains files of rules,
  regulations, administrative instructions and other related documentation.
• Drafts routine correspondence
• Maintains up-to-date work unit files (both
  paper and electronic).
• Actively coordinates extensively with
  service units and liaises frequently with internal team members both at
  Headquarters and in the field.
• Performs other related administrative
  duties, as required, e.g, operational travel programme; monitoring
  accounts and payment to vendors and individual contractors for services;
  physical space planning; organizing and coordinating administrative
  arrangements for seminars, conferences and translations, identification of
  office technology needs and maintenance of equipment, software and systems

• Supports the day-to-day administration of
  contracts between the UN and external contractors for outsourced services.
• Audits the contractors’ invoices against
  the goods and services rendered and approved by the UN.
• Processes the payment of contractors’
  invoices and monitor payments
• Prepares and processes all UN forms and
  permissions for contractual and work Unit, Section or Service UN staff
  including: UN grounds passes, property passes, UN parking permits,
  swipe-card access and door keys.

• The ideal candidate for the United Nations
  MINUSCA Administrative Assistant job opportunity should hold a High school
  diploma or equivalent
• A minimum of four years’ experience in
  administrative services, human resources, finance, accounting, audit or a
  related area.
• Language:
  English and French are the working languages of the United Nations
  Secretariat For die post advertised, fluency in oral and written English
  is required. Working Knowledge of another official United Nations language
  is an advantage.

• Professionalism:
  Ability to perform a broad range of administrative functions, eg.,
  budget/work programme, human resources, database management, etc. Ability
  to apply knowledge of various United Nations administrative, financial and
  human resources rules and regulations in work situations. Shows pride in
  work and in achievements; demonstrates professional competence and mastery
  of subject matter; is conscientious and efficient in meeting commitments,
  observing deadlines and achieving results; is motivated by professional rather
  than personal concerns; shows persistence when faced with difficult
  problems or challenges; remains calm in stressful situations. Commitment
  to implementing the goal of gender equality by ensuring the equal
  participation and full involvement of women and men in all aspects
• Communication:
  Speaks and writes clearly and effectively; listens to others, correctly
  interprets messages from others and responds appropriately; asks questions
  to clarify, and exhibits interest in having two-way communication; tailors
  language, tone, style and format to match audience; demonstrates openness
  in sharing information and keeping people informed.
• Teamwork:
  Works collaboratively with colleagues to achieve organizational goals;
  solicits input by genuinely valuing others’ ideas and expertise; is
  willing to learn from others; places team agenda before personal agenda;
  supports and acts in accordance with final group decision, even when such
  decisions may not entirely reflect own position; shares credit for team
  accomplishments and accepts joint responsibility for team shortcomings.
• Planning&
  Organizing: Develops clear goals that are consistent with agreed
  strategies; identifies priority activities and assignments; adjusts
  priorities as required; allocates appropriate amount of time and resources
  for completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Accountability:
  Takes ownership of all responsibilities and honors commitments; delivers
  output for which one has responsibility within prescribed time, cost and
  quality standards; operates in compliance with organizational regulations
  and rules; supports subordinates, provides oversight and takes
  responsibility for delegated assignments; takes personal responsibility
  for his/her own shortcomings and those of the work unit, where applicable.
• Creativity:
  Actively seeks to improve programmes or services; offers new and different
  options to solve problems or meet client needs; promotes and persuades
  others to consider new ideas; takes calculated risks on new and unusual
  ideas; thinks outside the box”; takes an interest in new ideas and
  new ways of doing things; is not bound by current thinking or traditional
  approaches.
• Client
  Orientation: Considers all those to whom services are provided to
  be ‘clients’ and seeks to see things from clients’ point of view;
  establishes and maintains productive partnerships with clients by gaining
  their trust and respect; identifies clients’ needs and matches them to
  appropriate solutions; monitors ongoing developments inside and outside
  die clients’ environment to keep informed and anticipate problems; keeps
  clients informed of progress or setbacks in projects; meets timeline for
  delivery of products or services to client
• Commitment
  to Continuous Learning: Keeps abreast of new developments in own
  occupation/ profession; actively seeks to develop oneself professionally
  and personally; contributes to the learning subordinates; shows
  willingness to learn from others; seeks feedback to learn and improve.
• Technological
  Awareness: Keeps abreast of available technology; understands
  applicability  of technology to the
  work of the office; actively seeks to apply technology to appropriate
  tasks; shows willingness to learn new technology.

• An Updated CV
• The United Nations Personal History Form
  (P-11), download here
• Academic certificates and High School
  Diplomas
• Birth Certificate – if not, a combination
  of (i) Assessment of Age and National ID Card (the Assessment of Age on
  its own isn’t acceptable)
• Three letters of reference from former
  employers or academic instructors for external candidates.
• Internal candidates must submit two of the
  most recent performance evaluations (EPAS)

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