The Ugandan Jobline

• Ensure that accurate and up-to-date
  information of the host Government and partners is disseminated to the
  Country Program Director (CPD) in time.
• Endeavors that effective organizational
  relationships and networks with public, private and NGO partners is
  promoted; liaise with host Government/UNHCR and other lead agency
  representatives;
• Establishes and maintains effective
  communications with UNHCR and other lead agencies regarding program
  development, funding opportunities, financial matters, agreements and
  staffing;
• The incumbent will ensure that a strong
  and functional participatory management system is in place and that the
  image of AIRD in the country is consistent with AIRD’s mission, vision and
  values and protects AIRD’s interests and assets.
• Send regular reports to AIRD CPD on
  matters related to Admin/finance.
• Maintains regular and transparent
  communication with CPD in a spirit of shared successes and joint problem
  solving;
• Supervise directly the works of the
  support staffs in Admin/Finance Department and gets hands on information
  on the entire admin/finance matters of AIRD through the managers at
  different levels.
• Actively participate actively in preparing
  project proposals and budgets for the entire operations.
• Ensure all admin/finance reports are
  submitted to the relevant financiers in time
• Provide head office with reports as
  requested
• Perform any other tasks as directed by CPD
  or CEO

• Ensure the proper implementation of the HR
  Policies and Procedures Manual
• Ensuring that office Procedures are
  maintained in accordance to the project regulations & the staff
  contracts.
• Supervising directly the works of the
  admin/finance personnel in the Department including all field or sub
  offices
• Ensuring that all staffs are issued timely
  with letters of appointment, contracts, job descriptions and ID cards
  after approval and authorization from the CPD.
• The incumbent will be ensuring that all
  personnel files are kept updated at all times, with the correct
  enclosures.
• Responsible for the management of leave
  schedules for all staff, as authorized and approved by the supervisors
• Ensuring that staff performance
  evaluations are conducted annually.
• Ensuring that all office equipment &
  other assets are kept in good working condition.
• Actively monitor the use of office
  telephones, and ensure that calls are made for official project affairs
  only and private calls made are refunded.
• Being an active participant in Country
  Management Team meetings, taking minutes and sharing same with the team.

• Ensure the proper implementation of the
  Finance Policies and Procedures manual
• In charge of ensuring at all times that
  UNHCR’s/donors and AIRD’s rules and regulations regarding financial
  management are adhered to.
• Ensuring that the CPD has timely &
  accurate information regarding the budget balances of the project(s).
• Responsible for preparing and sending
  regular financial reports to UNHCR after an endorsement by the CPD as per the
  UNHCR and AIRD rules and regulations.
• Preparing and sending regular financial
  reports to other donors after an endorsement by the CPD as per the
  agreements signed
• Monitoring and controlling the cash flow
  and the budget utilization.
• Ensuring that fund utilizations are at all
  times within allocated budgets.
• Ensuring Staff salaries and all other
  staff obligations are paid on time as per the labor law of the country (
  ie. Uganda NSSF, PAYE) Group Accident insurance, medical insurance and
  security are paid for in time and in accordance to the provisions of the
  budget.
• Ensure utility companies provide timely
  bills and that payments are processed in accordance with consumptions and
  are within allocated budget.
• Ensuring all financial documents on file
  bear the correct budget coding.
• Verifying financial documents before
  approval for payment by the CPD or the OIC.
• In charge of preparing Local purchase
  orders (LPOs) to suppliers and/or contracts in reference to the requested
  items and ensuring that the procurement procedures are followed.
• Conducting regular internal self auditing
  and ensuring external audit requirements are fulfilled.
• Ensure closing of projects annually with
  the necessary reporting being done on time
• Counter checking and verifying monthly
  bank reconciliations.
• Conducting regular cash count and control.
• Ensuring double entry Accounting System is
  maintained at all times.
• Ensuring that all transactions are entered
  into the appropriate books of accounts.
• Conducting monthly trial balance for both
  local & foreign currencies every month.
• Being the focal person, receiving and
  facilitating external

• The candidate should preferably hold an
  advanced Diploma or Bachelor degree in Finance or Accounting. Possession
  of a Masters of Business Administration (MBA), Accounting or Finance.
• The applicant should hold full
  professional accounting qualification i.e. ACCA/CPA or equivalent
• At least five to seven years’ experience
  in financial management, of program with annual budget of at least $1
  Million
• Three years’ experience in a Managerial
  role
• Proficiency in computer skills,
  spreadsheet, accounting packages (QuickBooks, ACCPAC) communication
  packages and Ms Word, excel, Power Point;Strong analytical, communication
  and problem solving skills is necessary along with capacity to identify
  and articulate potential problems and provide possible solutions in
  concise and clear manner.
• Past experience in working with
  international development partners, international nongovernmental organization
  (INGOs) and donors (in particular UNHCR experience) is an asset.
• Past experience working with ethnically
  diverse communities and with projects implementing gender mainstreaming
  strategies.
• Demonstrate high level written and verbal
  communication skills in English and French is an advantage

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