The Ugandan Jobline

• Conduct sub grants pre-award assessments
  and recommends for substantial involvements and compliance requirements
  and modifications to the sub grant agreement and/or monitoring plan to
  lessen financial and compliance risks.
• Expeditiously follow up, collect and
  review sub grantees financial reports and fund requests, keep up-to-date
  records and report all sub grantees financial status. Review sub grantees
  financial reports for correctness, completeness, timeliness and
  compliance.
• Perform site financial review or audit and
  report findings with recommendation to the supervisor, communicate agreed
  upon findings to the sub grantees and follow up its implementation.
• Manage all subgrants close-outs ensuring
  that all requirements of the subgrant agreement have been met and that
  subgrant funds have been properly settled.
• Follow up all grant compliance issues and
  document all required information.
• Provide on-going training and support to
  subgrantees and Mercy Corps program and finance staff on Mercy Corps and
  respective donor’s rules and regulations.
• Responsible for Grant and budgets
  management and production of monthly budgets vs actual reports in a timely
  manner.
• Closely monitor all grants to ensure that
  no grants are overspent or under spent. Prepare regular expenditure
  projections to ensure that the budgets at all times have sufficient funds
  to cover fixed costs of the office and program expenses for the duration
  of the grant. Verify correct coding of expenditure
• Regularly review and track all
  grants/budget purchases and contracts and other commitments. Update the
  contracts and communicate monthly.
• Follow up VAT regulations for the VAT/DUTY
  taxes exemptions, reimbursements and reporting to USAID and other donors
  as per their specific requirements.
• Identify any shortfalls in shared cost
  budget coverage and ensure new budgets cover the appropriate percentage of
  shared costs.
• Actively participate in preparation of
  operating and grant budgets.
• Train field managers on budget tracking,
  review burn rates and provide advise if spending is not happening
  according to plan.
• Make frequent field visit and work with
  the program manager to ensure grant implementation is on course.
• Ensuring donor regulations are adhered to
  for all aspects of the operations
• Maintain all donor files and ensure they
  are well labeled, fully updated with all contracts, submitted reports,
  governing clauses and all other relevant documents.
• Ensure all grants are closed in a timely
  manner and that all financial reports are submitted on time. Follow the
  finance manual to be in full compliance with Mercy Corps’ requirements.
• Be adaptable and flexible to take board
  new tasks and new assignments as requested from time to time.
• Ensure compliance with GAAPs, Ugandan and
  US law and standard accounting practice.
• Conduct himself/herself both
  professionally and personally in such a manner as to bring credit to Mercy
  Corps and to not jeopardize its humanitarian mission.
• Support other finance functions when ever
  need arises.
• Perform any other tasks to be assigned by
  the supervisor.

• The ideal candidate should preferably hold
  a BA/S or equivalent in accounting or finance is required.
• Eight or more years’ experience in grants,
  financial and contracts management.
• Adequate understanding of donor rules and
  regulations is required.
• A minimum of three years’ international
  NGO/PVO experience is preferred.
• Demonstrated experience and skill with
  budget preparation and analysis, financial reports preparation and
  presentation and proven ability to translate technical financial data into
  informative reports.
• Strong accounting skills and experience,
  including management of the general ledger, journal entries, payroll,
  payables and balance sheet.
• Advanced computer skills in MS Office
  programs, particularly Excel
• Prior management experience and strong
  organizational skills
• Excellent oral and written English skills
• Possess the ability to support
  programmatic objectives with timely and meaningful financial information
  is essential.
• Proven ability to multi-task, meet
  deadlines and process information in support of changing program
  activities is necessary.
• An impeccable professional standard of
  finance and procurement ethics as well as the willingness and ability to
  enforce compliance with Mercy Corps and donor policies and procedures is
  essential.
• Willing to travel regularly to Mercy Corps
  and sub grantees field offices and project sites approximately 50%.

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