The Ugandan Jobline

• Actively
  participate in the selection of candidates; including conducting roster
  searches for applicants and identifying short-lists of candidates,
  evaluating and screening applications, generating personal history
  profiles of candidates, facilitating the interview process and acting as
  ex-officio;
• Render
  support in the filling of vacant posts for all categories, including
  initiating and following-up on reference checks and academic
  qualifications, ensuring the completion of the pre-recruitment
  formalities, calculating salaries and related benefits, and preparing and
  dispatching offers of appointment and Statement of Emoluments;
• Schedule
  and coordinate entry tests for locally-recruited staff;
• Oversee
  and support the maintenance of vacancy announcement files, staffing tables
  and tracking of status of recruitment cases;
• Provide
  input into policy development for HR policies for staff in the Field
  Service, General Service and related categories;
• Regularly
  review and process personnel actions through IMIS; Advise staff on visa
  matters.

• Review
  and process data pertaining to conditions of service;
• Regularly
  review and process requests for a wide range of entitlements and
  exceptions to the Staff Rules and Regulations, e.g. travel entitlements,
  currency of payment of emoluments and rental subsidy;
• The
  HR Assistant will monitor issues on conditions of service of staff and
  advise the supervisor of any developments;
• Guide
  staff on conditions of service and entitlements.

• Serve
  as the RSCE training focal point and implement the RSCE staff development
  plan;
• Design
  specific training programmes to meet RSCE operational requirements, staff
  development needs and develop systems and methods for disseminating
  information to mission personnel on training and staff development
  activities;
• Render
  support in the development and tracking of career development programmes
  in liaison with the DFS Career Development Unit and the Field Career
  Development Officers;
• Provide
  initial advice and answer general queries on career development issues in
  liaison with the DFS Career Development Unit and the Field Career
  Development Officers;
• Ensure
  the collecting and maintenance of statistical data on training activities
  and respond to queries and request for information on training programmes;
• In
  charge of the preparation and monitoring of budgetary allocations through
  regular reviews;

• In
  charge of reviewing and processing requests for classification by ensuring
  completeness of requests and liaising with requestors when required;
• Offer
  guidance and answer general queries on classification procedures and
  processes; Assist in providing documentation and background materials
  relating to classification appeals by researching background information
  and liaising with relevant offices when required;
• Support
  the HRO in reviewing the staffing aspects of the mission’s budget as well
  as classification of posts.

• Oversee
  the maintenance of automated databases and the centralized reference and
  filing systems by reviewing and approving entries by lower-level staff, ensuring
  that information is accurately and timely entered;
• Coordinate
  with Budget Section in preparation of the staffing component of mission’s
  annual budget;
• Carry
  out research on a range of Staff development related issues and prepares
  notes/reports;
• Undertake
  research on precedents, policy rulings and procedures pertaining to
  training related issues;
• Compile
  data from different sources and prepare statistical reports on Staff
  development activities;
• Research
  background information and draft information circulars on Staff
  development related issues;
• Provide
  general office support services; process, draft, edit, proofread and
  finalize for signature/approval a variety of correspondence and other
  communications;
• In
  charge of  budget preparation,
  input, monitoring and implementation in information systems,  sets up and maintains files/records
  (electronic and paper); schedules appointments/meetings, monitors
  deadlines;
• Prepare
  written responses to queries concerning Staff development related matters;
  
• Distribute
  routine work to junior support staff, ensuring efficient and timely
  execution of the work;
• Train
  and provide supervision to lower-level staff in the unit;
• Assist
  in reviewing and monitoring of staffing related costs and expenditures in
  UMOJA in line with funds allotment, ensuring that funds for staffing costs
  are available, and where necessary alerts Human Resources Officer to
  follow up with Finance and Budget Office to deploy funds to meet any
  shortfall;
• Ensures
  that expenditures related to trainings are within the budgeted training
  funds, coordinating with the HRO and Finance and Budget Units to ensure
  availability of funds;
• Coordinate
  training/conference related travel arrangements and hotel accommodations
  for the participants.
• Perform
  other relevant duties, as requested by the Chief Training Officer.

• The
  ideal candidate for the aforementioned United Nations RSCE Human Resources
  Assistant (Regional Training and Conference Centre) should have completed
  a High school or equivalent diploma
• A
  minimum of eight or more years of progressively responsible experience in
  human resources management or other related fields.
• Prior
  experience in organizing trainings, conferences and workshops is
  desirable.
• Languages: English and French are the working
  languages of the United Nations Secretariat. For this position, fluency in
  oral and written English is required.

• Professionalism: Substantive experience in, and
  thorough knowledge of, administrative functions (e.g., budget/ work
  programme, human resources, database management, etc). Extensive
  knowledge, regarding the application of financial, and staff regulations
  and rules. The skills and ability to analyze and interpret financial data.
  Ability to manage processes, maintain accurate records, interpret/analyse
  a wide variety of data, and identify/resolve data discrepancies and
  activity problems. Familiarity with all of the unit’s business operations
  and objectives. High degree of commitment to ensure the proper use of the
  unit’s financial resources. Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter; is
  conscientious and efficient in meeting commitments, observing deadlines
  and achieving results; is motivated by professional rather than personal
  concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all area of work.
• Planning & Organizing: Develops clear goals that are
  consistent with agreed strategies; Identifies priority activities and
  assignments; adjusts priorities as required; Allocates appropriate amount
  of time and resources for completing work; Foresees risks and allows for
  contingencies when planning. Monitors and adjusts plans and actions as
  necessary; Uses time efficiently.
• Client Orientation:  Considers all those to whom services are provided to be “clients ”
  and seeks to see things from clients’ point of view; Establishes and
  maintains productive partnerships with clients by gaining their trust and
  respect; Identifies clients’ needs and matches them to appropriate
  solutions; Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects; Meets timeline for delivery
  of products or services to client;

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