The Ugandan Jobline

 

Job Title:      Finance Manager

Organization: WEI/Bantwana

Duty Station:
Kampala, Uganda

Reports to:  Senior Technical Advisor OVC

 

About US:

Since 1951, World
Education, Inc. (WEI) has been working to improve the lives of the poor through
education and social and economic development programs. The Bantwana Initiative
of World Education, Inc. is a recognized leader in delivering integrated
comprehensive interventions to improve HIV outcomes and the quality of life for
orphans and vulnerable children (OVC) and families affected by HIV and poverty.
Rooted at the grassroots level, WEI/Bantwana builds the capacity of
communities, civil society and governments to coordinate and deliver integrated
comprehensive services for vulnerable children and families while strengthening
structures and service delivery across the HIV continuum of care.

 

About USAID ICYD Project:

The USAID Integrated
Child and Youth Development Activity (USAID ICYD Activity) aims to improve
learning outcomes, advance HIV epidemic control in Uganda, and ensure that
children and youth have the opportunity to lead resilient, healthy and
productive lives. The USAID ICYD Activity will deliver critical
HIV/GBV/violence prevention and response services to children and youth and
their families in communities, clinics, and schools. Within USAID’s Journey to
Self-Reliance Framework, USAID ICYD Activity will build the operational and
technical capacity of four Ugandan Primary Local Partner (PLP) organizations to
become direct recipients of USG funding within two years while strengthening
government capacity to deliver core services to children within an integrated
referral network and case management system. WEI/Bantwana is a leader in OVC
programming and organizational capacity development in high HIV prevalence
countries in southern and eastern Africa.

 

Job Summary:  The Finance Manager for the USAID ICYD
Activity will report to the Senior Technical Advisor OVC (STA OVC), and is
responsible for overseeing daily finance function activities of cash
management, budgeting, enforcing financial rules and procedures, processing
accounting transactions, providing updates on project expenditures, and
participating in the preparation of periodic financial reports. S/he will
maintain finance files as required by the prime and/or donor, responsible for
the expenditure-tracking database, conducts monitoring meetings, provides
training, oversight and support for the preparation of reports and
documentation required, conducts spot checks to ensure that project expenses
are being tracked correctly; develops materials to facilitate compliance;
reviews fiscal and performance activities to ensure compliance with statutory
and contract requirements.

 

Key Duties and Responsibilities:  

Financial reporting,
compliance, budgeting

·       
Oversee
management and compliance of the contract in line with financial requirements
for USAID, the Prime (Education Development Center), World Education, Inc.
(WEI) and laws of the Ugandan operations, grants management government

·       
Oversee
implementation of finance and administration policies and procedures for the
program

·       
Support
HR functions for WEI/Bantwana USAID ICYD Activity team

·       
Support
and supervise staff to carry out day-to-day finance and administrative
functions

·       
Ensure
complete documentation, stewardship and accountability of financial
transactions

·       
Ensure
budgets and forecasts are prepared and submitted on time

·       
Ensure a
robust budgeting, financial management, and tracking system is in place for
strong financial accountability

·       
Support
and mentor financial support staff to ensure compliance with financial controls
and operational systems

·       
Provide
technical assistance to sub-contracted local partners to strengthen financial
and operational systems

·       
Provide
guidance to the Contracts Manager and Contracts Officers on PLP voucher review
and invoices prior to submission to the Prime to ensure that costs are allowed
under the contract guidelines

·       
Ensure
an integrated approach to programming through regular, accurate and timely
financial information sharing with the project management team and project
staff for decision-making. Work with the Contracts Manager, Officer and
Accountant to ensure all WEI audit recommendations are addressed

·       
Review
and ensure an up to date USAID ICYD Activity fixed asset register is maintained

·       
Ensure
files/documents are uploaded in Salesforce, according to following domains:
Finance, Operations, IT and Contracts Management

·       
Ensure
FieldLink queries are resolved for both WEI and partners.

Maintain FL tracker
on a weekly basis for sharing with STA OVC

·       
Support
in preparation of PEPFAR Expenditure report per set deadlines.

·       
Support
in preparation of WEI dashboards for sharing with SMT (WEI and partners)

·       
Ensure
integrity of the accounting systems by conducting constant review and
evaluation of internal accounting and control procedures and coordinating
responses to audit recommendations including development of corrective systems
or procedures as they relate to USAID/Uganda accounting division

Risk Management
& Compliance

·       
Ensure
that regulations are complied with all financial transactions and processes;
keep the STA OVC informed on all major compliance issues/challenges while
taking the necessary corrective steps

·       
Ensure
implementation of audit recommendations and address common audit findings

·       
Observe
and monitor all internal control issues around financial processes

People Management
and Development          

·       
Develop
and guide the finance team, modelling effective relationship building
strategies, to promote strong, effective communication and accountability

·       
Implement
a capacity development plan and create an environment of experience sharing and
promote best practices

·       
Carry
out performance management for the Finance unit. Provide a supervisory role to
the Accountant in ensuring adherence to Finance & Operations Manual

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Masters’ degree in finance, business management, or
a related field is required, or Bachelors’ degree with ACCA or CIMA
qualification.

·       
A
minimum of five years’ experience managing USAID-funded programs of at least
$20 million. At least three years administering up to $2million sub grants or
sub contracts annually.

·       
Knowledge
of practical accounting and financial reporting.

·       
Experience
managing and building the capacity of a finance team and local partners to meet
compliance standards and build robust financial systems.

·       
Effectively
working with programmatic and M&E staff to coordinate supportive
supervision and integrated capacity building approaches for local partners.

·       
Demonstrated
leadership skills with experience in senior financial management position
preferably with an International NGO

·       
In-depth
knowledge of USAID contracts management and/or USAID financial management rules
and regulations

·       
Conversant
with QuickBooks accounting package

·       
Willingness
to work as a team member, taking on additional tasks as needed to ensure the
overall success of the project

·       
High
level of attention to detail, ability to multitask and work well under pressure

·       
Strong
analytical and interpersonal skills

·       
Ability
to work under pressure and in a culturally sensitive environment

·       
Ability
to work both independently and collaboratively as part of a team

 

How to Apply:

All applicants
should submit a cover letter, updated CV, and three references to: BantwanaICYD@ug.worlded.org
with the position title you are applying for in the subject line.

 

NB:
Applications will be reviewed on a rolling basis until positions are filled.
Only shortlisted candidates will be contacted.

 

Deadline: 2^nd October 2020 by 2:00pm

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Related Jobs