Entry Level Vacancies – Administrative Supervisor at Vision Group

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Job
Title:     Administrative Supervisor
Organisation: Vision Group
Duty
Station: Kampala, Uganda
Reports
to: Administration
Manager
About
US:
The Vision Group incorporated as the New
Vision Printing & Publishing Company Limited (NVPPCL), started business in
March 1986. It is a multimedia business housing newspaper, magazines, internet
publishing, television, radio broadcasting, commercial printing, advertising
and distribution services. NVPPCL is listed on the Uganda Stock Exchange, with
an expected turnover of over UGX 60 billion (FY 2010/2011).
Job
Summary:  The Administrative Supervisor will coordinate
and manage all administration services through the provision of a safe and
clean working environment, effective support services and handle fleet
management and insurance related matters.
Key
Duties and Responsibilities: 
·        
Carry
out secretarial duties for the department which will included but not limited
to filing, drafting outgoing memos, compiling monthly reports, organizing departmental
meetings, taking minutes and raising payment vouchers for service providers.
·        
Mentor
and supervise the Estates Coordinator, Estate Contractors and ensure that they
maintain a clean, safe and secure environment.
·        
Keep
an updated log of contracts, insurance incidents and fire and safety
systems/equipment.
·        
Regularly
track all office expenditures by recording all expenses in order to monitor
budget overruns and unusual expenses.
·        
Maintain
all properties to a high standard while coordinating basic repairs for
furniture and maintenance works where required.
·        
Coordinate
administrative operations in our regional offices.
·        
Manage
Insurance matters working with the brokers – expedite premium payments and
follow-up on all documentation.
·        
Oversee
the transport operations ensuring execution of the Transport Management
Systems, Policies and Procedures.
·        
In
charge of monitoring of utility bills to ensure they are paid on time.
·        
Conduct
periodic quality assessment on transport related matters to obtain feedback.
Qualifications,
Skills and Experience: 
·        
The
ideal candidate should preferably hold a Bachelor’s degree in Business
Administration, Social Sciences, Social Work & Social Administration and
Psychology from a recognized University.
·        
At
least two years of experience as an Administrator.
·        
Working
knowledge of Administrative, clerical procedures and systems, managing files
and records, transcription and designing forms.
·        
Computer
literacy skills i.e. proficiency in the use of Microsoft office.
·        
Excellent
oral and written communication skills.
·        
Excellent
organizational and planning skills.
·        
Excellent
supervisory skills.
·        
Ability
to work well with people at all levels.
·        
Ability
to prepare reports.
·        
Ability
to work under pressure with minimum supervision.
·        
Ability
to apply creative thinking to practical problem solving with an aim of
improving service delivery.
·        
Professional
and Informative with the ability to provide outstanding customer service.
How
to Apply:
All those reeling to work in Uganda’s
leading media house, The New Vision, should send applications to: Chief Human
Resources Officer, The New Vision Printing and Publishing Company Ltd. P.O. Box
9815, Kampala, Uganda.
Deadline:
31st December 2015
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