Job Title: Administration Officer (NGO Jobs) Organisation: Baylor College of…
Logistics Officer NGO Careers – Danish Refugee Council (DRC)
Job
Title: Logistics Officer
Title: Logistics Officer
Organisation: Danish
Refugee Council (DRC)
Refugee Council (DRC)
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Reports
to: Senior Procurement and Logistics Officer
to: Senior Procurement and Logistics Officer
About
DRC:
DRC:
The Danish
Refugee Council (DRC) is a private, independent, humanitarian organization
working on all aspects of the refugee cause in more than 36 countries
throughout the world. The aim of DRC is to protect refugees and internally
displaced persons (IDPs) against persecution and to promote durable solutions
to the problems of forced migration, on the basis of humanitarian principles
and human rights. DRC works in accordance with the UN Conventions on Refugees
and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
Refugee Council (DRC) is a private, independent, humanitarian organization
working on all aspects of the refugee cause in more than 36 countries
throughout the world. The aim of DRC is to protect refugees and internally
displaced persons (IDPs) against persecution and to promote durable solutions
to the problems of forced migration, on the basis of humanitarian principles
and human rights. DRC works in accordance with the UN Conventions on Refugees
and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
Job
Summary: The Logistics Officer will be responsible for the overall logistics,
warehousing and procurement operation including fleet; provide support to
DRC/DDG sub-offices and co-ordinate with HQ based staff on support, training,
guidelines and standard operating procedures as set by DRC-DDG. The incumbent
will be responsible for complying with donor and internal DRC reporting and
accountability policies and procedures.
Summary: The Logistics Officer will be responsible for the overall logistics,
warehousing and procurement operation including fleet; provide support to
DRC/DDG sub-offices and co-ordinate with HQ based staff on support, training,
guidelines and standard operating procedures as set by DRC-DDG. The incumbent
will be responsible for complying with donor and internal DRC reporting and
accountability policies and procedures.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1. Procurement:
·
Using guidelines in the DRC Operation Handbook:
procure, obtain quotations and carry out all Logistics and Procurement related
tasks as instructed by the Senior Procurement and Logistics Officer.
Using guidelines in the DRC Operation Handbook:
procure, obtain quotations and carry out all Logistics and Procurement related
tasks as instructed by the Senior Procurement and Logistics Officer.
·
Provide support to the Senior Procurement &
Logistics Officer in updating the request for payments and Procurement tracker
and share with the field Logistics Officers on weekly basis.
Provide support to the Senior Procurement &
Logistics Officer in updating the request for payments and Procurement tracker
and share with the field Logistics Officers on weekly basis.
2. Fleet Management:
·
Ensure that all repairs, service & maintenance
performed on vehicles/equipment/machinery are in accordance with the required
standards established to achieve maximum reliability with minimum downtime and
at best value for money.
Ensure that all repairs, service & maintenance
performed on vehicles/equipment/machinery are in accordance with the required
standards established to achieve maximum reliability with minimum downtime and
at best value for money.
·
Keep records of all maintenance reports and submit
them on monthly basis to the Senior Procurement and Logistics Officer.
Keep records of all maintenance reports and submit
them on monthly basis to the Senior Procurement and Logistics Officer.
·
Ensure that all repairs and servicing performed on
all vehicles and equipment is recorded on Job cards and that vehicle histories
are maintained.
Ensure that all repairs and servicing performed on
all vehicles and equipment is recorded on Job cards and that vehicle histories
are maintained.
·
Actively monitor fuel consumption for Vehicle
fleet/Motorcycles/Generators through ensuring weekly calculation of the fuel
consumption.
Actively monitor fuel consumption for Vehicle
fleet/Motorcycles/Generators through ensuring weekly calculation of the fuel
consumption.
·
Prepare fuel consumption and maintenance reports
for all vehicles, motorcycles and generators at the Country Office and share
this with the Senior Procurement & Logistics Officer by 5th of every month.
Prepare fuel consumption and maintenance reports
for all vehicles, motorcycles and generators at the Country Office and share
this with the Senior Procurement & Logistics Officer by 5th of every month.
·
Maintain a clear overview of DRC vehicles in the
Country Office and field offices and regularly update as/when needed the
vehicles in use template.
Maintain a clear overview of DRC vehicles in the
Country Office and field offices and regularly update as/when needed the
vehicles in use template.
·
Ensure that insurance policies for Vehicles &
Motorcycles are renewed on timely basis.
Ensure that insurance policies for Vehicles &
Motorcycles are renewed on timely basis.
·
Drive the assigned vehicle in a correct and
sensible manner in adherence to the weather and road conditions at all times.
Adhere to the maximum speed limit for DRC/DDG Vehicles – 50 km/h on dirt road,
100 km/h on a tarmac. When the road conditions are poor, drive as slowly as necessary
to facilitate safe passage to the passenger and ensure no damage to the vehicle
Drive the assigned vehicle in a correct and
sensible manner in adherence to the weather and road conditions at all times.
Adhere to the maximum speed limit for DRC/DDG Vehicles – 50 km/h on dirt road,
100 km/h on a tarmac. When the road conditions are poor, drive as slowly as necessary
to facilitate safe passage to the passenger and ensure no damage to the vehicle
·
Manage and build the capacity of the drivers.
Ensure vehicle log sheets are completed according to guidelines on weekly basis
and submitted to the Senior Procurement and Logistics Officer.
Manage and build the capacity of the drivers.
Ensure vehicle log sheets are completed according to guidelines on weekly basis
and submitted to the Senior Procurement and Logistics Officer.
·
Systematically coordinate the vehicle movement
plans in the Country Office.
Systematically coordinate the vehicle movement
plans in the Country Office.
3. Inventory and Asset transfer:
·
Update the inventory list in the Country Office on
a monthly basis and submit to the Senior Procurement & Logistics by 5th of every
month.
Update the inventory list in the Country Office on
a monthly basis and submit to the Senior Procurement & Logistics by 5th of every
month.
·
Ensure all asset in the Country Office are
properly tagged as soon as they are procured.
Ensure all asset in the Country Office are
properly tagged as soon as they are procured.
·
Bi-annually conduct physical asset verification to
confirm the condition of the assets in the Country Office.
Bi-annually conduct physical asset verification to
confirm the condition of the assets in the Country Office.
·
Ensure assets transfer forms are properly completed
during movement of goods from the Country Office to field Offices. Further,
ensure that proper stock records are kept and updated regularly.
Ensure assets transfer forms are properly completed
during movement of goods from the Country Office to field Offices. Further,
ensure that proper stock records are kept and updated regularly.
4. Other:
·
Ensure that DRC safety in the office is observed,
visitors check at the gate, fire extinguishers and smoke detectors are up to
date
Ensure that DRC safety in the office is observed,
visitors check at the gate, fire extinguishers and smoke detectors are up to
date
·
Supervise and build capacity with the guards
Supervise and build capacity with the guards
·
Prepare and submit quality and accurate, monthly
reports.
Prepare and submit quality and accurate, monthly
reports.
·
Follow up all DRC / DDG Procedures for Security,
Finance, Logistics, HR and Administration.
Follow up all DRC / DDG Procedures for Security,
Finance, Logistics, HR and Administration.
·
Uphold DRC’s international code of conduct
Uphold DRC’s international code of conduct
Qualifications,
Skills and Experience:
Skills and Experience:
·
The applicant should preferably hold a Degree in
procurement and logistics, supply or the equivalent professional qualification
in procurement and supply.
The applicant should preferably hold a Degree in
procurement and logistics, supply or the equivalent professional qualification
in procurement and supply.
·
A minimum of five years’ procurement and logistics
experience in a busy organization, preferably in an NGO setting. Must
demonstrate professional experience in legal, administrative and operational
aspects of Procurement and Logistics.
A minimum of five years’ procurement and logistics
experience in a busy organization, preferably in an NGO setting. Must
demonstrate professional experience in legal, administrative and operational
aspects of Procurement and Logistics.
·
Extensive knowledge and experience working with
donor funded projects/ programmes e.g.
EU, DfiD, SIDA, USAID, UN & DANIDA among other donors.
Extensive knowledge and experience working with
donor funded projects/ programmes e.g.
EU, DfiD, SIDA, USAID, UN & DANIDA among other donors.
·
Previous experience in financial management of
tendering processes and audits.
Previous experience in financial management of
tendering processes and audits.
·
Excellent communication and writing Skills in
English.
Excellent communication and writing Skills in
English.
·
A pro-active person who is able to work independently
and at the same time a good team-player.
A pro-active person who is able to work independently
and at the same time a good team-player.
·
Excellent interpersonal skills and ability to work
independently with minimum supervision.
Excellent interpersonal skills and ability to work
independently with minimum supervision.
·
Computer literacy skills with proficiency in MS
word, Excel
Computer literacy skills with proficiency in MS
word, Excel
How
to Apply:
to Apply:
All suitably
qualified and interested candidates should send their applications including;
qualified and interested candidates should send their applications including;
·
A cover letter (1 page) in which you explain why
you are interested in the position and how you meet the qualities and
qualifications criteria and please indicate your salary expectations
A cover letter (1 page) in which you explain why
you are interested in the position and how you meet the qualities and
qualifications criteria and please indicate your salary expectations
·
Updated and detailed -The CV should include
information about your qualifications, relevant training courses, work
experience, and name and contact details of three relevant references.
Updated and detailed -The CV should include
information about your qualifications, relevant training courses, work
experience, and name and contact details of three relevant references.
The complete
application package should be uploaded online, Click
Here
application package should be uploaded online, Click
Here
Deadline:
19th January 2016
19th January 2016
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