NGO Careers – Logistics and Administration Manager at TPO Uganda

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Organisation: TPO Uganda
Duty
Station:  Kampala, Uganda
Reports
to: Finance Manager
About
TPO:
TPO Uganda is
a national Ugandan Non- Governmental Organization that has been operating in
Uganda since 1994. TPO-Uganda services are delivered through a community and
family-oriented intervention model. We envision a society where vulnerable and
marginalized people enjoy mental health, social and economic well-being and
lead harmonious, mutually supportive and productive lives. We are also one of
the agencies responding to the South Sudan humanitarian refugee emergency.
Job
Summary: The Logistics and Administration Manager will be overseeing highly
syndicated logistics infrastructure and processes, putting in place systems
that support field operations, and ensure timely delivery of goods and services
in all our field offices.
Key
Duties and Responsibilities: 
·        
Manage the procurement process and ensure timely
delivery of goods and services
·        
In charge of asset management and maintenance
developing systems that ensure quick tracking
·        
Ensure that at all times project logistical
infrastructure is well maintained and able to support field operations.
·        
He / she will also ensure proper budgeting and
steady supplies of office consumables and supplies
·        
Responsible for managing contracts for rentals for
office premises, leases and other equipment
·        
Actively monitor consumption patterns for fuels,
lubricants and prepare logs accordingly
·        
Follow up on legal issues; civil litigation,
insurance claims; premiums and court cases in a timely manner
·        
In charge of general office administration; office
security; travel schedules; internet systems, ICT maintenance and other office
needs that ensure smooth operations.
·        
Follow up tax clearance, renewal of licenses, MOUs
and legal certificates.
Qualifications,
Skills and Experience: 
·        
The applicant must have a balance of competencies
in both logistics management and administration with a Bachelor’s Degree in
Administration, Logistics or Procurement Management.
·        
At least Level II of a professional qualification
preferably CIPS.
·        
At least five years’ experience in a medium sized
NGO including managing supplies and logistics for humanitarian emergencies.
·        
The job holder should be an impeccable
administrator, highly organized and able to put in place systems that enhance
office operations and workflow efficiency in each of our 6 field offices as
well as at the head office.
·        
Familiarity with logistics management software
will be an added advantage.
·        
Core
skills: Team building, people management, excellent communication, conflict
resolution, results oriented, impeccable organizational skills and ability to
work under minimal supervision.
How
to Apply:
All
candidates should hand deliver their applications to our Kampala Office. Please
clearly indicate on the envelope the position and location you are applying
for. Interested applicants should address their application pack comprising; a
cover letter, a resume with 3 referees, academic transcripts and a table of the
candidate’s salary history over the past 3 years to:
The Human
Resource Manager,
TPO Uganda,
Plot 3271,
Kansanga Gaba Road,
Kampala.
Tel: +256 414
510256/ 0392 290 313 (70 metres on the road directly opposite Kampala International
University).
Deadline:
21st January 2016
For more of
the latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

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