The Ugandan Jobline

• The incumbent will manage the calendar of the
  Director including arranging appointments and meetings, ascertaining the
  purpose of these, identifying priorities, providing background material,
  booking meeting rooms and organizing workflow activities;
• Render support in the coordination of the
  directorate events;
• Answer and screen phone calls and other
  enquiries on behalf of the Directorate, referring matters to others as
  appropriate, identifying matters for urgent response and ensuring that
  these are dealt with according to relevant procedures and timescales;
• Open and review incoming mail, draft, type,
  route and follow up on correspondences while ensuring quality assurance of
  all out going correspondences / letters;
• Arrange and coordinate all travel reservations
  and itineraries for the Director, hotel accommodations, business
  luncheons, dinner engagements, conferences, workshops, meetings, car
  rentals, etc., and anticipate and prepare background materials needed;
• Compile and keep proper custody of registers
  for specific documents as deemed necessary;
• Schedule appointments for visitors and staff
  and maintain an events calendar;
• Prepare and submit reports and file documents,
  attend meetings as and when requested and record meeting discussions;
• Manage all mail and filling systems to ensure
  prompt and easy retrieval of documents.
• Perform any other duties as assigned by the Director
  and Head Administration

• The applicant for the UNRA Personal Assistant
  (Directors’ Office) job vacancy should hold an Honors degree in
  Secretarial Studies, Information Technology, Business Administration or any
  other relevant courses from a recognized University;
• Possession of a diploma in secretarial
  studies will be an added advantage;
• At least three years’ experience in modern
  office management in a large organization;
• Broad working knowledge and experience in Civil
  Engineering aspects, Law, administration, Finance, Internal Audit and
  Procurement will be an added advantage;
• Computer literacy skills
• High degree of integrity;
• Excellent track record of outstanding
  performance;
• Ability to work as part of a team;
• Excellent oral and written communication
  skills;
• Excellent interpersonal, particularly
  staff/management relation skills
• Ability to deliver accurate results in a timely
  manner and in an environment with multiple and challenging tasks.

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