The Ugandan Jobline

 Job Title:    Head Facilities and
Administration

Organization:  DFCU
Bank

Duty Station:  Kampala,
Uganda

Reports to:
Chief Operating Officer

 

About US:

DFCU Bank is a fast
growing commercial bank offering a variety of innovative products and services.
DFCU Limited was started by the Commonwealth Development Corporation (CDC) of
the United Kingdom and the Government of Uganda through the Uganda Development
Corporation (UDC) under the name of Development Finance Company of Uganda
Limited. Later restructuring brought in DEG (of Germany) and International
Finance Corporation (IFC) as equal partners with CDC and UDC, each having a 25%
stake in the company. Its objective was to support long-term development
projects whose financing needs and risk did not appeal to the then existing
financial commercial lending institutions.

 

Job Summary:  The Head Facilities and Administration is
charged with managing the general administration aspects of the Bank to include
the operational aspects of HR Operations, Infrastructure projects, Fleet,
Channels logistics, Administration and Bank Security with full consciousness of
timeliness and quality of deliverables, value for money, regulatory
requirements and preservation of the banks brand to ensure growth of the bank’s
business objectives and avoid any losses.

 

The job-holder is
also charged with Coordinating, driving, and directing effective compliance and
Operational Risk Management at the Business Unit level.

 

Key Duties and
Responsibilities:

·        
Coordinate
the payroll management & administration, ensuring that all statutory
requirements are obliged with.

·        
HR
Policy compliance custodian – ensuring all HR related activities are done as
per policy. Ensure policy changes received from CCIO HR staff are followed and
implemented, staff are sensitized all times with current HR policies.

·        
Effectively
liaise with vendors, landlords, contractors, and consultants to ensure that all
facility projects are delivered according to the agreed specifications and
budgets.

·        
Evaluate
contractor quotations and methodologies and guide the procurement of vendors,
contractors, and consultants.

·        
Enforces
security procedural rules and regulations by sensitising and training staff on
security emergencies.

·        
Reports
all security incidents to the proper authorities for corrective action to be
taken in a timely manner.

·        
Coordinate
all the Health and Safety activities of the Bank and report any incidents
accordingly.

·        
Coordinate
with all our security service providers like private security firms,
engineering firms & consultants to foster timely service delivery.

·        
To take
straight forward decisions on administration matters and seek approval when acting
outside usual jurisdictions.

·        
Review
administrative activities to identify point of service failures for corrective
action to be taken in a timely manner.

·        
In
liaison with procurement and other business units, coordinate Bank insurance
related activities to include insurance policy renewals, relationship
management and insurance claims.

·        
Set,
monitor and give timely feedback on performance and development targets for
staff.

·        
Manage
and develop staff as well as foster a team approach by actively building strong
working relationships both within the department and in the Bank.

·        
Management
of capital and operational expenditure within budget for the unit.

 

Qualifications, Skills and Experience:

·        
The
applicant for the DFCU Bank Head Facilities and Administration job must hold a
university Degree preferably in Human Resource Management or any other related
field.

·        
Post
Graduate Diploma in Human Resource Management.

·        
Post
Graduate Diploma in Management.

·        
Eight
years working experience preferably in a Financial Institution with at least
four years in a managerial capacity.

·        
Ability
to exhibit self-motivated & self-driven capabilities.

·        
Knowledge
& excellent use of Micro soft packages (like excel, power point, word,
statistical packages).

·        
Good
understanding of Bank policies and procedures.

·        
Good
understanding of the interconnectivities of functions and processes.

·        
Good
understanding of the budgeting process.

·        
Industry
and business awareness.

·        
Expert
knowledge of the Uganda Labour laws and familiarity with the International Labour
laws.

·        
Excellent
problem solving and decision-making skills.

·        
Ability
to work under pressure and in a fast-paced environment.

·        
Good
organization skills.

·        
Exhibit
high integrity and ethical standards in accordance with our code of ethics
& business conduct.

·        
Excellent
interpersonal, communication, planning, organizational and analytical skills.

·        
Excellent
negotiating skills required.

·        
Stakeholders
management skills.

·        
Managerial/leadership
skills.

·        
Have an
accurate eye for detail and a sense of urgency.

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to
send applications with detailed CV’s including present
position and copies of relevant professional/academic certificates (University
Transcript, O and A level) to the email address indicated below;
Vacanciesbank@dfcugroup.com

 

Deadline: 12^th October 2020

 

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