The Ugandan Jobline

• Type, proof read and compile all SCIs and
  SCUs for each month in time (A minimum of 70 SCIs and SCUs typed &
  processed daily).
• File original SCI or SCU questionnaire on
  Sponsored Child (SC) file.
• Use checklist to ensure that information on
  the SCIs and SCUs is accurate
• Download quality photos from the field staff
  to a designated file for future use
• Encode digital photos using the approved
  Child Data photo Encoding Tool (CDPET)
• Upload to child data photos and SCIs of all
  enrolled children within five days of enrolment
• Work closely with sponsorship commitment 9,
  ensure that there is no backlog on SCUs submitted by frontline staff.

• Read all Sponsor (SP) / Sponsored Children
  (SC) letters and highlight all questions in them before sending to Sponsorship
  Coordinator for tracking.
• Refer all controversial statements in Sponsor
  letters to the Sponsorship Coordinator for review.
• Keenly verify National Office Inquiries (NOIs),
  Sponsored Child Communication Delay Reports (SCCDRs) and cancellations as
  assigned by the supervisor.
• Ensure that SP addresses do not reach the
  frontline staff and SCs.
• Open all SP parcels to SCs, scan for
  inappropriate content and pass on to the Sponsorship Coordinator within 5
  days of receipt.
• All SP mail and gifts to different Community
  Development Facilitators (CDFs) must be properly packed and labelled and
  handed over to CDFs after verification.
• Dispatch SC communications to National
  Offices (NOs) on a weekly basis to meet the requirements of sponsorship
  commitment 6 and 7.

• Offer support in community training in
  Sponsorship communications
• Verify existence of SCs/ SC family members in
  the system as required by program staff
• Actively participate in working with children
  and community members to produce quality and timely Area Overviews, Area
  Updates and Development Education Communication

• Type cancellation/graduation memos and submit
  to the Sponsorship Coordinator for final editing and quality control
• Upload all Cancellation Memos for Sponsored
  Children (CMSC) to Child Data within 4 weeks of cancellation
• File copies of CMSC and cancellation
  questionnaires on SC file folders.

• Support enrolment of SCs in new locations.
• Enter into child data SCI information with
  complete quality photos for new enrolments within five days of enrolment
• Open and properly label files for new
  enrolment immediately

• Ability to adhere to the Child Protection
  Policy, Code of Conduct and reporting any CPP issues;
• Responsible for the implementation of the CPP
  standards as they apply to area of responsibility plus the development of
  actions to address identified gaps and monitoring their effectiveness.
• Ensure that all Plan International Uganda
  partners, visitors and associates in area of responsibility are provided
  with and have signed and returned a copy of the Child Protection Policy.
• Inform the partners, visitors and associates
  that they must comply with the policy in all contacts and communications
  with children during their visit.

• The ideal candidate for the Sponsorship
  Assistant vacancy should hold an Advanced Diploma in Secretarial Studies.
• A minimum of two years’ experience preferably
  with an NGO.
• Computer literacy skills i.e. proficiency using
  Windows 2007 and above, outlook express or Outlook 2007, Anti- virus
  software, Microsoft Word and Excel
• Working knowledge and experience in Database
  management may be an added advantage.
• Good typing skills of not less than 50 words
  per minute
• Problem solving skills gained in a busy
  working environment
• Excellent communication skills, flexibility,
  enthusiasm and pro-activity
• Excellent interpersonal skills
• The applicant must demonstrate ability to
  generate and utilize digital images
• Highly Result oriented person
• Keen interest in addressing children, family
  and community development issues.
• Very good and positive work ethic and team
  work
• Ability to deliver results with minimal
  supervision

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