The Ugandan Jobline

• Ensure that all documentation and records
  pertaining to commodity movement, distribution and losses is updated
  daily.
• Ensure that CTS is installed and is
  operational in the district of operation.
• Capture data into CTS based on specific
  Project Numbers as indicated in WV PBAS number.
• Maintain a clear and complete paper trail for
  all the commodity transactions from the port to World Vision main
  warehouses, to secondary warehouses to distribution centers and finally to
  end users / beneficiaries.
• In charge of collecting all the receipts and
  dispatch summary, truck inspection reports, loss reports, physical
  inventory, warehouse inspection report, distribution summaries and
  distribution center visit reports.
• Maintain a clear accounting and documentation
  process for each shipment.
• Ensure that all documentation and records
  pertaining to commodity movement, distribution and losses is updated daily
  in the CTS.
• In charge of enforcing data integrity for
  accurate reliable statistical analysis.

• Update and maintain the CTS database and
  perform periodic system backups.
• Carry out CTS back-up on weekly basis.
• After completion of the monthly reports,
  perform CTS system backups by 26th of every month.
• Store the backs with three separate persons
  as follows: CTS Coordinator, Commodity Officer and Self.
• Collect and archive all CTS report and backup
  files according to the agreed filing system

• Prepare and submit district CTS Report to the
  Commodity Officer for review and submission to CTS Officer by the 27th of
  every month.
• Before entering data in to the CTS, conduct a
  thorough check of all field document and reports to ensure that they are
  accurate and completely filled.
• Before entering data in to the CTS, ensure
  that all filed documents and reports have been sign by the person who
  generated them and reviewed and approved by the next level supervisors.
• Afterwards cross-check CTS report to ensure
  that they are tallying with beneficiary distribution list, and all the
  supporting documentation and reports (DCVR, TIR, Waybills, Food Monitors
  report, loss reports etc) generated by field staff.
• Ensure all Losses, return to store, excess
  etc have been properly accounted for in the original field reports and in
  the CTS system.
• In case of errors in any documentation ensure
  that a sick waybill form is generated by appropriate staff and approved by
  the Commodity Officer to explain the error.
• Manages wireless connectivity issues between
  mobile devices, routers and roaming servers in field operations, trouble
  shooting where necessary.
• Ensures correct functioning of LMMS in
  beneficiary registration, enrollment, household updates and commodity
  distribution activities. Troubleshoots technical problems as they arise
  (including forcing the movement of filed data to permanent data
  repositories).
• Ensure backups of field data collection and
  ensures safety of data collected in field operations by password control
  to databases and encryption of laptop data where required.
• Render support in administering LMMS system
  users within the project in coordination with the commodity officer /
  manager.
• Serve as technical point of contact/support
  for Food Monitors and reports back to the core system delivery team on
  state of field deployments.
• Install LMMS in roaming servers, mobile
  devices and perform system data updates as required for field use.
• Work in liaison with the software developers
  and software partners in new systems development.
• Report technical failures, help to replicate
  problems and lead field installations with system upgrades/new releases.
• Document technical shortfalls within the
  existing mobile product offering and with new version releases
• Prepare LMMS reports and forward them to
  relevant departments within WVU and LMMS Global IT.

• Responsible for maintaining the shipment and
  loss/damage register for the district.
• Maintain a register of all commodity shipment
  received.
• Maintain a shipment file with all the
  original supporting documentation of each shipment of commodity received.
• Maintain a register of all losses/damages
  that were incurred in the districts during commodity movement (receipt,
  dispatch, distribution).
• Maintain a loss/damage file with all the
  original supporting documentation of each transaction for each loss/damage
  report.

• Responsible to verify physical inventory for
  the warehouse and ensuring daily stock control matches with CTS.
• Review the physical inventory, stock cards
  and warehouse ledgers.
• Work in liaison with the Commodity Officer to
  supervise and provide training for all field staff to ensure CTS standards
  are followed and proper documentation is done.

• The applicant for the Assistant Commodity Accounting
  and Reporting Officer vacancy should hold a Bachelor’s Degree from a
  University in Computer Sciences, Accounting or Statistics.
• At least two years’ experience, preferable
  with a busy NGO or UN agency, in food commodities handling tracking and
  accounting. Prior experience with WV CTS system and or UN WFP Compass
  system is an added advantage.
• Working knowledge of warehousing, transport,
  shipping and practical freight forwarding.
• Working knowledge of USAID regulations
  pertaining to relief food commodities tracking accounting and reporting.
• This position requires a person who is self-starter,
  who can accomplish the task with minimal or no supervision.
• He/she should be able to manage a team of
  staff as well as cooperate with other units.
• He/she must be keen on details and well
  organized individual.

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