The Ugandan Jobline

• Work closely with hiring managers to ensure
  job descriptions are complete and accurate.
• Prepare notices and advertisements for vacant
  national positions and coordinate with HQ for international positions in
  AfRO.
• Support in the review and short listing of
  applications.
• Manage the scheduling of interviews with applicants
  and appropriate staff.
• Collate information for interview reports and
  grids for hiring managers and HR manager review.
• Carry out reference checks on candidates.
• Ensure that staff exit procedures are in
  compliance with Malaria Consortium HR policy and country labour law.

• Prepare and finalise new staff contracts.
• Plan inductions and new staff training with
  support from the Regional Admin Officer.
• Ensure the new staff information is recorded
  and filed properly.

• Work in liaison with line managers for
  setting and monitoring performance objectives for all staff.
• Maintain and coordinate staff recognition/motivation
  programmes.
• Organise and track professional development
  and capacity building activities for staff.

• Offer technical support in the organisation
  and management of staff information.
• Prepare and submit internal HR reports from
  the Cascade system for Senior Management including information on staff
  start/end dates, leavers, joiners, leave status and recruitment timelines.

• Lead on sending out invitations for all
  in-house trainings
• Receive all international staff monthly
  benefits claims, compile and forward to HQ on the 20th of every month.
• Lead in assisting new international regional
  staff to settle in Uganda by helping identify accommodation through
  housing brokers, providing work IDs, getting business cards, obtaining a
  mobile phone and phone number, and opening a local bank account (upon
  request).
• Act as the primary point of contact for new
  staff, ensuring each has an email address, computer, and seating
  assignment and leading on organising and carrying out an induction
  programme.
• Be responsible for all staff records in the
  AfRO.

• Roll out the staff training and development
  policy and ensure that it is understood by all staff.
• Responsible for identifying and analysing
  training needs in conjunction with the department managers.
• Design an annual training calendar or
  training plan.
• Conduct and or coordinate tailor made
  trainings to address competence gaps.

• Ensure compliance, understanding and application
  of local employment law.
• Provide support on employee relations issues
  for national staff, escalating to the Africa Programmes Director.

• The applicant for the Malaria Consortium Africa
  Regional Office Human Resources Officer career opportunity should
  preferably hold a Bachelor’s degree in human resource management or a
  related discipline
• At least two to three years’ experience in
  human resource management, preferably with an INGO
• Excellent written and spoken English
• Proficient in MS Office
• Service mentality
• Excellent organizational skills and time
  management
• Excellent negotiation skills
• Good presentation and facilitation skills for
  the dissemination of information

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