The Ugandan Jobline

• Coordinate with procurement to receive
  commodities from suppliers
• Conduct due diligence to ensure all commodities
  entering or leaving the stores meet minimum acceptable standards in terms
  of quality and shelf life.
• Ensure proper zoning, labeling and storage of
  items in the Store.
• Ensure order and efficient utilization of
  available storage space
• Ensure the implementation of a Maximum – Minimum
  Inventory Control System
• Ensure that storage and dispatch of commodities
  is based on a FEFO System
• Carry out physical inspection of health care
  commodities to ensure that all products are of good quality.
• Conduct physical inspections to ensure that
  the Stores is clean and well maintained at all times
• Manage all entry and exit of personnel and
  commodities into and out of the store.
• Ensure that Warehouse safety is maintained at
  all times
• In charge of coordinating with the Project
  Administrators, Fleet Officer and the different health facilities to
  monitor all shipments and ensure that supplies to the different facilities
  are received.
• Ensure that adequate security measures are
  implemented to prevent theft and/ or damage of items in the stores.
• Take overall responsibility for the safety of
  all items held in the Stores.
• Collects supplies from suppliers like NMS,
  Joint Medical Stores.
• Ensure that stock status updates are
  circulated monthly
• Coordinate with the various technical teams
  to ensure quarterly forecasts are prepared and submitted on time to
  prevent stock outs.
• Coordinate with the Logistics teams to create
  a Model Store that can be used as a learning center for facilities
  supported by the project.
• In charge of keeping records of all
  transactions in the Stores, including receipt of goods, dispatch of goods
  and any Transfers- In and Transfers- Out.
• Responsible for updating and maintaining both
  the Electronic and manual Stores Databases
• Participation in periodic Physical Counts to
  reconcile physical stock with the manual and electronic records
• In charge of monitoring Stock levels and Expiry
  dates of all items in stock.
• Generation of monthly and quarterly Stock
  reports, including AMC, Expiry date warnings, risk of stockout
• Perform any other related duties as assigned
  by the Pharmacy Team Leader.

• The applicant for the Infectious Diseases
  Institute (IDI) Stores Officer vacancy should preferably hold a Degree in
  Business Administration, Procurement and Supply Chain Management or in any
  related field.
• At least three years of related work
  experience in HIV/AIDS Programs
• Broad working knowledge of medical supplies
  is an added advantage
• Broad understanding of Good Storage Practice
• Excellent written, oral communication and
  report writing skills
• Broad knowledge and understanding of Procurement
  and Supply Chain M&E
• Good knowledge of computer applications.
• Good leadership and interpersonal skills
• Fluency of the local languages within the
  supported districts is desirable.

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