The Ugandan Jobline

• The incumbent will be ensuring the overall
  planning and follow-up of technical reporting for donors, authorities and internal
  requirements (Activity Progress Reports) in coordination with the support
  departments
• Visiting ACF field activities regularly and
  report on problems, challenges and obstacles while building an intimate
  knowledge of fieldwork realities
• The incumbent will implement the internal
  quality control, by promoting monitoring mechanisms (ex: self-evaluation tool),
  facilitating internal control and external evaluations
• Ensure programmes are coherent with the
  operational strategy and with ACF mandate.
• Make sure there is quality and integrity of
  programme implementation, including adherence to technical guidelines,
  Administrative systems, establish information needs and deadlines.
• Ensure appropriate monitoring, evaluation,
  documentations and learning to promote organizational learning and high
  standard quality.
• Steer the process of developing and reviewing
  Programme strategies, thematic plans and annual plans for various sectors
  in the mission.
• Ensure ACF technical staff attend regular
  coordination meetings and take lead in drafting future Programme
  strategies.
• Identify the constraints and opportunities in
  HR, Finance and Logistics of the potential response to the humanitarian
  needs and briefing the Country Director and the department Coordinators on
  the consequences.
• Makes sure to maintain open communication
  channel with Field Coordinators and Head of Bases for feedback on the
  support department performance
• In charge of promoting the respect of ACF
  charter of principle and preventing all forms of abuse of power; ensure
  risk management policies are disseminate to all staff.

• Working closely with stakeholders if a senior
  level involvement is required, upon request of the
• Country Director
• Leading ACF’s technical contingency planning
  by region and department
• Strengthening field and capital level
  information-sharing with IOs, NGOs and Government
• Advance and disseminate ACF’s strategic
  positioning to donors and other stakeholders as this related to
  humanitarian analysis and future financial planning.
• Oversee the development of support aspect of
  proposal writing and budget building (forecast of specific logistics
  needs, Support HR needs etc) in the line of donor rules and ACF internal
  procedures and support the development of Programme Manager/Project Managers
  of basic management tools (Project Procurement Plan and Supply plan,
  anticipation of challenges and mitigation measures, anticipation of complex
  procurement, Finance or HR related needs)
• Ensure organizational compliance to donor
  policies and guidelines and ACF staff regulations.
• Ensure that the mission has up to date
  knowledge of donor strategies and funding mechanisms to be fed into the
  coordination and country Strategy planning process.
• Ensure that all reports prepared by Programme
  staff for donors and other external parties are carefully reviewed and if
  necessary revised before sign off.

• In charge of identifying humanitarian &
  development needs, briefing the country management team on humanitarian
  & developmental events in the country and designing potential
  responses within the operational country strategy
• Responsible for collecting, summarizing and
  analysing information from external sources and from technical advisors
  for future opportunities
• Ensure that high quality programme assistance
  in all sectors is available to operations and Programme staff at any
  required time.
• Provide the coordination team with
  information related to humanitarian and developmental events in the
  Country.

• Supervision and management of all staff
  directly reporting to DCD (Programmes) (Head of technical department,
  project and or programme managers)
• Oversee the recruitment of all staff directly
  reporting to DCD (Programmes)
• Recruitment and Retention:
• Take charge of the recruitment of
  programme staff in collaboration with administration and the Country
  Director.
• Provide induction/kick off meetings
  for all upcoming grants in collaboration with coordinators and programme
  staff.
• Set for and facilitate the
  development of individual action plans by staff members with corresponding
  indicators.
• Performance appraisal and career development.
• Conduct performance review of staff
  under his / her direct supervision and ensure that all staff under the
  department is regularly assessed.
• Organizing and carrying out capacity
  building for programme Staff taking into consideration their profiles,
  the cultural context and the on the basis of the finding of the needs
  assessment.
• Actively facilitate cross programme
  learning through joint review and planning meeting with other departments.
• Assess the impact of the training on
  staff capacity and programme performance.
• Critically assess the pertinence and
  quality of the training programmes.
• Coaching and mentoring of team
  members in leadership and management skills.
• Identify training opportunities and
  help team members to participate.
• Availing of learning materials,
  reports, lessons learn and case studies.
• Creating a learning environment at mission level (participatory
  planning, review and programme development)
• Providing leadership in programme
  management, Human resources and financial management.
• In charge of organizing and leading
  meetings with the team and individual staff members, on both a regular
  and ad hoc basis.
• Lending support to teams in the
  organizational and coordination skills.
• Resolving problems arising in the
  teams with the support of CD, when necessary, in consultation with
  mission Human Resources
• In charge of soliciting and
  accepting feedback from team members (on technical matters relating to programmes).
• Ensure programme staff is motivated
  and committed to ACF charter and programmes

• Ensuring that budgets are respected in
  relation with relevant Head of Department
• Significantly contribute to the
  identification of potential funding opportunities
• Ensure Programme and Operation forecasts are
  produced on time and respected.
• Work closely with the Finance Coordinator to
  ensure that under spending or over spending of budgets are adjusted.

• Actively contribute to implementation of a
  strategy adapted to the local situation with gradual evolution toward
  long-term development interventions, partnership with local and international
  NGOs and research institutions and integrations of sectors.
• Identify, propose and develop new programme
  orientations, strategies and activities.
• Lead, in strict collaboration with the CD and
  TAs, the process of identification and design of concept papers/proposals
  and responsible for timely and qualitative submission.
• Work closely with other departments (LOG,
  ADM, HR) for the identification of logistic and financial needs of new
  proposals.
• Identify opportunities for deeper assessment,
  applied research, or publication related to past/ ongoing/proposed
  programmes that aid policy advocacy.
• Identify programme implementation modalities
  that include participant targeting criteria, mobilization approaches,
  local partnerships, seasonality of input support, participant training, monitoring
  and reporting systems, cash projections, procurement plans, etc.
• Identify partnerships with NGOs and research
  / technical institutions for new programmes and researches.

• Provide support in the absence of the country
  Director in managing Programmes.
• Act as the focal person on Safety and
  Security of ACF personnel and assets in the absence of the Country
  Director.
• Represent ACF in meetings in absence of the
  CD
• Act as signatory for all correspondence in
  the absence of the CD
• Provide support to oversee all mission
  activities in the absence of the Country Director.

• The applicant should preferably hold a Degree
  in related humanitarian issue. Possession of an Advanced Degree / Masters
  is an added advantage
• Significant experience with INGOs. Previous
  experience with ACF an asset.
• Excellent management skills (HR, projects,
  stress management)
• Advanced knowledge of donors’ guidelines and
  procedures (ECHO, UNICEF, DFID, OFDA, etc.)
• Proven ability to multi task
• Demonstrated ability to organize, train and
  motivate a multicultural team
• Excellent diplomatic and negotiation skills
• Disciplined and able to work and arrive at
  decisions autonomously with minimal guidance.
• Fluent in English (professional English
  needed).
• Excellent drafting and written skills.
• Previous experience in insecure setting is an
  advantage
• Previous experience as Field Coordinator is
  also desired

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