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• Assist the Project Manager in
  ensuring UNOPS Policies and Procedures, Financial Rules and Regulations
  (FR&R) are adhered to for efficient project implementation and
  progress;
• Keenly monitor project financials and
  advise the Project Manager accordingly;
• Keenly track expenditure and take
  relevant action when required to revise budgets (realignment and
  amendment);
• Regularly monitor and record best
  practices and innovative approaches within UNOPS FR&R; identify and
  show alternative options according to Activity needs;
• In charge of managing information
  flows and overseeing change controls, risk registers and issue management;
  document and feedback lessons learned and best practices;
• Supporting the project planning
  process;
• Maintenance of all supporting project
  financial documents for audit and review processes;
• Management of work packages within
  the project as and when required;   
  
• Support the Project manager in
  monitoring of the project quality indicators and undertaking monthly
  assurance tasks on behalf of the Project Manager
• Mentor and supervise Project Assistant(s)
  within the Team, to ensure work efficiency and quality at all times.

• Maintain all supporting project financial
  documents for audit and review processes.
• Ensure accurate data entry into UNOPS ERP
  (Enterprise Resource Planning) system.
• Regularly monitor project budget and
  financial expenditure and all administrative procedures in line with the
  work-plan.
• The incumbent will process direct payments
  and advance requests and prepare project budget revisions.
• The Project Support Officer will prepare and
  submit financial reports; including developing financial monitoring and
  reporting formats as per UNOPS requirements.
• Assist the Project Manager by monitoring
  budgets, cash flow and reporting on expense obligations to ensure that
  deliverables are met.
• Alert the Project Manager or any financial
  shortfalls and over-expenditures.
• Propose budget revision and initiate corrective
  action when necessary.
• Coordinate vendor communications, meetings,
  and reports as necessary

• Provide substantive inputs to assist the
  Project Manager in the preparation of project reports and documents.
• Update and maintain records of project files and
  other supporting documents.
• Maintain the following records: Quality
  Register, Configuration Item Records and all other registers/logs
  delegated by the Project Manager
• Support the Project Manager in maintaining
  the following: Electronic Blue File, Procurement, HR and Finance files as
  required by Organizational Directive (OD) 12.
• Manage the compilation, consolidation and
  analysis of relevant data of the mission.
• Assist the Project Manager in the preparation
  of project completion reports and ensure compliance with contractual
  obligations.

• In charge of contract management of all
  contracts (Procurement, HR, Service Contracts etc) under the Project
• Pro-actively coordinate/liaise with support
  units on all administrative matters related to contract management
• Work closely with the Programme Management
  Office (PMO) Team Members to complete project assurance related tasks.

• Support the compilation of lessons learned as
  per defined reporting format.
• Significantly contribute to the dissemination
  and sharing of best practices and lessons learned for planning and
  knowledge building.
• Actively contribute to expertise in tools and
  techniques

• Work closely with the relevant stakeholders,
  assist in preparing amendments of Agreements and Budget revisions when
  applicable;
• Keenly review input of financial information,
  expenditures etc in One UNOPS;
• Ensure conformity of project disbursement
  requests with procedures, work plans, and availability of resources for
  expenditure;
• Support development and maintenance of
  information systems to  ensure real
  time tracking and asset management under the project activities;
• Work closely with the Finance Unit to process
  and monitor all payment requests within the Project
• Support the Project Manager in monitoring all
  HR requirements and related activities under the Project
• In charge of the preparation of Terms of
  Reference (ToR) for required inputs in the projects (staff, individual and
  institutional consultancy services, procurement of goods and services,
  organization of training, seminars, etc.), with expert and/or client
  support as required;
• Providing induction briefings to newly
  recruited staff and render support to consultants in the course of their
  assignment;
• Supervise and review submissions for Contracts,
  Purchase orders, Waivers and related documents prior to final approval;
• In accordance with UN and UNOPS Security
  Policies, manage travel for all personnel in the Project Team
• Organize all project and stakeholder meetings
  as and when necessary, and maintain records of these meetings.
• Maintain records of project files and
  Activity reports in hard and soft copy.
• Prepare budget forecast and periodic
  financial reports as requested.
• Keenly review weekly Activity reports and
  quarterly financial reports with respect to outputs based on work plans
  and budget forecasts
• Work closely with finance and
  logistics/procurement units in tracking commitments and disbursements.
• Identify operational, administrative,
  financial and other bottlenecks that may impede project delivery;
  recommend solutions and take appropriate remedial action
• On behalf of the Project and as directed by
  the Project Manager, participate in periodic visits to the project sites
  within Somalia to review compliance with recognized procedures.
• Establish and monitor an internal control
  system for all administrative actions
• Perform other duties as assigned by the
  Project Manager

• The ideal candidate for the United Nations
  Office for Project Services (UNOPS) Project Support Officer career job
  should hold a Bachelor’s Degree in a relevant field (e.g. Business Administration,
  Logistics, Emergency Management, International Relations). Possession of a
  Master’s degree will be an added advantage.
• Possession of a PRINCE2®
  Foundation/Practitioner is an asset
• At least two years of relevant and
  progressive professional experience, specifically in the field of Project
  Management and Operations Management with focus on monitoring, reporting,
  development and coordination.
• Previous exposure and experience in
  humanitarian emergency operating contexts, including humanitarian
  coordination mechanisms, donors, security, and operations management.
• Prior experience and demonstrated knowledge
  of UN rules and procedures in Procurement, Finance, HR Management and
  administrative rules and regulations will be an advantage.
• Working experiences in Somalia and or
  Somaliland will be an added advantage.
• Languages: Full working knowledge of English is
  required. Knowledge of Somali and one or more additional official UN
  languages is an advantage.

• Demonstrates integrity by modeling the UN’s
  values and ethical standards.
• Displays cultural, gender, religion, race,
  nationality and age sensitivity and adaptability.
• Treats all people fairly without favoritism.

• Ability to work under extreme pressure, on
  occasion in a highly stressful environment (e.g. civil strife, natural
  hazards and humanitarian crisis).
• Strong interpersonal skills and ability to
  establish and maintain effective partnerships and working relations with
  people in a multi-cultural environment.
• Ability to manage, organize, plan and
  implement work assignments
• Cope effectively with competing demands and
  work under pressure of frequent and non-negotiable deadlines.
• Strong analytical and problem solving skills
  and ability to handle a range of management and coordination issues.

• Project Financial Control skills
• Skills and knowledge of Budget Preparation
• Financial Rules & Regulations skills
• Financial Reporting skills
• Excellent coordination skills
• Good project support skills
• Excellent report writing skills

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