Entry Level Program Development Assistant/Budget Career Opportunity – United States US Embassy / Mission

Organisation: United States US Embassy, US Mission in Uganda
Duty Station: USAID, Economic Growth, Kampala, Uganda
Salary Grade: FSN-9 (Ugshs 64,849,075 to 94,733,853 p.a.)
Vacancy Announcement Number: 22-16
About US Embassy:
Welcome
to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic
relations with Uganda for over 30 years. 
Ambassador Scott H. DeLisi currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among
the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary: The Program Development Assistant/Budget will
offer technical support to the entire Economic Growth Office in managing its
financial portfolio of, for FY 2015, approximately an $85 million annual
budget. The position will support the Economic Growth Office Director in
developing the annual program budget; developing the office’s cost of
operations budgets; oversight of procurement actions; tracking procurement documents;
updating the procurement plan; completing financial reporting requirements for
Presidential Initiatives and other USAID funds, and assisting the
director/deputy director and the team leaders in responding to additional
financial information needs as requested.
Key Duties and Responsibilities: 
1. Financial Management:
(70% of time)
With limited supervision, the jobholder will
provide programmatic and administrative leadership in structuring, updating and
overseeing the entire Economic Growth financial portfolio, which is $85 million
in FY 2015 funding and is becoming increasingly complex in terms of nature of
funding sources. The incumbent is responsible for monitoring funds to include:
Infrastructure, Government to Government, Energy, Humanitarian Assistance,
Climate Change, Water, Biodiversity, and Food for Peace.
  • The jobholder supports team leaders and other
    team members in providing and understanding financial data and analysis
    for quarterly, semi-annual and annual reports;
  • Works in liaison with the Economic Growth
    director and deputy director as well as unit leaders and counterparts in
    the offices of Financial Management (OFM) and Program & Policy
    Development (PPD)and Acquisition and Assistance to construct Economic
    Growth program budgets by program area and element level and by
    congressional earmarks for planning purposes;
  • The jobholder receives quarterly financial
    Pipeline data from the Office of Financial Management, reviews activities
    with activity managers and team leaders, provides an oral pipeline
    analysis to Economic Growth director and deputy director for quarterly
    mission pipeline and procurement plan reviews;
  • Works in liaison with the Program &
    Policy Development Office on the Economic Growth Congressional Budget
    Justification, Performance Plan Report, annual obligations by program
    area, documentation for obligation into development objective agreements,
    amendments/modifications, and on preparing the field support budget for
    USAID/Washington; Keenly tracks Economic Growth Office funds in all
    development objective agreements.
2. Procurement Support
(30% of Time):
The incumbent will provide programmatic and
administrative oversight to procurement actions across development objective
teams.
  • Actively participates in the clearance
    process of GLAAS requests and other documents by reviewing and clearing
    off on the documents before they go to the director or deputy director;
  • Works in liaison with the activity managers
    to provide financial data for preparation of documentation on
    sub-obligations into specific implementing partner instruments and other
    mechanisms of a general and overall nature through GLAAS, Implementation
    Letters, and other mechanisms;
  • Works with activity managers, team leaders
    and the Office of Acquisition and Assistance representatives to update the
    Economic Growth Procurement Plan, prepares for the quarterly Mission
    pipeline and procurement plan review;
  • Actively participates in
    program/pipeline/procurement Mission review, responding to Economic Growth
    budget-related procurement issues.
Qualifications, Skills and Experience:
NOTE: All applicants must
address each selection criterion detailed below with specific and comprehensive
information supporting each item.
  • The ideal candidate for the US Embassy Program
    Development Assistant/Budget job vacancy should hold a Bachelor’s degree
    in Financial Management, Business Administration, and Accounting, Social
    Sciences or related field is required.
  • A minimum of two to three years of
    progressively responsible work in financial management, budgeting,
    accounting, business administration, program management, project
    development, social economic or related field is required.
  • Prior experience working with international
    donor organizations or donor-funded projects in budgeting, financial
    management or related work is highly desirable.
  • Demonstrated knowledge of accounting and
    budgeting practices and procedures is required. Knowledge of U.S.
    government accounting systems is desirable.
  • Working knowledge of program management,
    including design, implementation, monitoring, and evaluation is desirable.
  • Working knowledge of applicable U.S.
    Congressional earmark requirements is desirable.
  • Excellent interpersonal skills, demonstrated
    experience and ability to work in teams, clear concise writing skills, ability
    to meet tight deadlines, and logical analysis, accuracy and clear
    presentation skills.
  • Demonstrated ability to work collaboratively
    with a range of counterparts at all levels including those from host
    country government, NGOs, other USAID Missions, other donors and rural
    resource users.
  • Computer literacy skills i.e. Word processing
    using Microsoft, and complex spreadsheets. Demonstrated experience in the
    preparation and presentation of complex reports and analyses.
    Self-directed with demonstrated ability to perform with minimal
    supervision.
  • Language Proficiency: Level IV English ability (Fluent)
    is required.
How to Apply:
All
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
  • Universal Application for Employment as a
    Locally Employed Staff or Family Member (DS-174), Download
    it Here
    .  Please clearly
    indicate the position number and position title in this form.
  • Candidates who claim US Veterans preference
    must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US
    Veterans preference must submit documentation confirming eligibility for a
    conditional preference in hiring with their application.
  • Any other documentation (e.g. essays,
    transcripts/certificates, awards) that addresses the qualification
    requirements of the position as listed above.
Submit
Application To:
Human
Resources Office
By
email at KampalaHR@state.gov
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
Please
clearly indicate the position applied for in the subject area of the email
submission.
Please
use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf)
and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 27th March, 2016
The
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
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