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• Ensures that information is exchanged between
  project/programme staff, partners and other institutions
• Accompanies the project/programme manager or
  other team members to meetings if necessary
• Prepares and organises internal team meetings
• Attends and documents coordination meetings
• Coordinates consultant activities

• Charged with providing administrative, and
  logistical aspects of project activities (meetings, workshops, trainings
  etc.)
• Coordinates with the GIZ office on the mode
  of service delivery
• Ensures that computers and software are
  operational
• Keenly monitors the availability of
  accessories and stocks and carries out procurement in accordance with GIZ
  guidelines
• Charged with filing documents in reference
  files or in DMS in line with GIZ’s filing rules
• Manages confidential files, specifically in
  the areas of personnel and finance

• Supports in preparing programme budget
  planning
• Assists to monitor expenses in accordance
  with the          budget
• Manages and monitors the monthly accounting and
  financial plans
• Is responsible for financial management, such
  as cash withdrawals, keeping the cashbook, bank accounts, preparing and
  entering vouchers
• Prepares travel claims of staff for approval
  by the superior
• Initials cash withdrawals for the project
• Carries out spot checks of the cash and bank
  book
• Keenly checks requests for funds before
  release
• Audits project accounting

• Providing administrative services for the
  programme
• Meeting the administrative  needs of the office independently, with
  minimum supervision
• Managing the support and administrative staff
  at the programme office
• Ensuring that GIZ financial and
  administrative regulations are complied with
• Providing logistical support to project
  activities (workshops, trainings)

• The ideal candidate for the GIZ Administration
  Officer should hold a University degree in relevant field, preferably in
  business administration or any related field.
• At least three years’ professional experience
  in a comparable position
• Working experience for GIZ and knowledge of
  GIZ procedures, processes, rules and standards would be an asset
• Broad working knowledge of ITC technologies
  (related software, phone, fax, email, the internet) and computer
  applications (e.g. MS Office)
• Broad knowledge and understanding of
  financial planning and accounting
• Broad experience of management and
  administration
• Willingness to upgrade as required by the
  tasks to be performed
• Good writing skills; experiences in writing
  meetings minutes
• Excellent communication and coordination
  skills
• Prior experiences in workshop organisation or
  events management would be an advantage.
• Excellent command of the English language

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