The Ugandan Jobline

 Job Title:    Human Resource Coordinator

Organisation: Educate!

Duty Station:  Kampala,
Uganda

 

About US:

Educate! prepares
youth in Africa with the skills to succeed in today’s economy. We tackle youth
unemployment by reforming what schools teach and how they teach it, so that
students in Africa have the skills to start businesses, get jobs and drive
development in their communities. Our model is delivered through
practically-trained teachers and youth mentors. Educate!’s goal is to make this
practical, skills-based model part of national education systems.

 

Job Summary:  Educate! is looking for an organised, people
and systems-oriented individual to fill the Human Resource Coordinator position.
S/he shall be the process lead on staff recruitment, and capacity building for
the recruitment teams, manage the orientation and onboarding of new staff,
staff contracts and lead performance management processes for staff,  process immigration facilities for
expatriates and manage Human Resource Department led all staff events. You’ll
be joining a motivated, passionate, overachieving team that is positioning
Educate! to be the leader in skills-based secondary education in Africa and
intensively impact millions of youth each year.

 

Educate! is growing
fast and with this growth we are looking for individuals excited to work and
grow in an entrepreneurial, fast paced environment. As a member of the HR
department, you will work in a high-performance culture with a motivated and
supportive team of talented individuals, including our global talent team. This
is a unique opportunity for the right person to help build the HR function in
our Uganda office as part of a team that makes recruiting and talent development
a top priority.

 

Key Duties and Responsibilities:  

Staff Recruitment
& Contracts Management – 40%

·       
Respond
to requests for manpower needs to close capacity gaps, and guide the hiring
department on the most efficient way to close the gap.

·       
Follow
up with managers for Employee Request Form (ERF) and internal JDs for new
recruitment, and provide guidance where necessary. Regularly update the job
descriptions folder for all staff positions on google drive

·       
Prepare
the candidate profiles for new recruitments and update all tabs of the master
recruitment document including interview questions, panelists etc.

·       
Source
candidates through the most efficient and cost effective approaches beyond the
traditional methods of using the press.

·       
Manage
the Uganda jobs portal to ensure new applications are read and select relevant
candidates for interviews; review applications for candidates to interview.

·       
Manage
communication to applicants and candidates before and after selection and after
interviews. Conduct reference checks.

·       
Prepare
a summary report of interviews held and send to the Head of HR, the recruitment
team and Directors (as and when necessary).

·       
Make
offers to successful candidates and collect all relevant documents at time of
recruitment of new staff before their first date of work.

·       
Prepare
contracts for all new staff, staff in new positions and contract addendum for
staff contract changes in accordance with the contract process checklist (where
necessary).

·       
Send the
contract to new staff at least a week before their start dates

·       
Communicate
to contract signatories anticipated dates of contract signing, and ensure
contracts have all the relevant signatures before filing.

·       
Readily
provide soft copy contracts as and when needed during external finance audits.

·       
Ensure
that probationary clauses in the new staff contracts are duly signed after
probationary period.

Performance
Management – 30%

·       
Ensure
the monthly rocks tracker and termly goals tracker are up to date with names of
all staff;

·       
Provide
a link of a new monthly rocks tracker and termly goals tracker at the beginning
of the year to all staff.

·       
Check to
ensure that all staff fill in their rocks and goals in the respective trackers
and send reminders on a regular basis to staff to fill in the rocks and goals
on the trackers.

·       
Schedule
dates for performance review for staff on probationary contracts and share with
respective department managers and their reports on probationary contracts.

·       
Schedule
annual performance review process, and share with all staff.

·       
Ensure
that staff have all the tools/documents needed for the performance review
process

·       
Respond
to all performance review process related queries from staff.

·       
Provide
regular updates to HHR and CD on the progress of the review process.

·       
Ensure
to compile complete and fully signed performance review reports for all staff
and submit for filing and produce a summary report on performance review
process

·       
Train
new staff on performance review systems, and share all relevant documents with
new staff.

·       
Compile
end of term goal completion reports

Staff orientation
and on-boarding – 20%

·       
In
collaboration with dept. managers and heads, prepare/schedule orientation for
new staff and volunteers/or fellows,

·       
Share
the orientation schedule with new staff due for orientation

·       
Ensure
that all HR department orientation sessions/materials are up to date

·       
Collect
all orientation presentations in one folder on the drive, and relevant ones are
shared with the orientees after the sessions.

·       
Coordinate  to ensure that all scheduled orientation
sessions are conducted.

·       
Collect
feedback and prepare a report upon completion of every orientation program

·       
Conduct
the six (6) months on boarding check-ins happen with new staff to ensure their
transition is smooth.

·       
In
liaison with the respective department or staff, ensure that tools for work for
new staff are available on their first day of work.

·       
Update
and administer the Human Resource quiz to new staff and all that have not
completed it, and track staff completion of the quiz

·       
Administer
the Child Protection Policy (CPP), Sexual Harassment Policy (SHP) to all new
staff and volunteers including mentors, and the Educate! Ethics guide to all
staff.

Work Facilitation
Support & HR Led Events – 10%

·       
Prepare
all the documents required to process work permits for International Staff and
staff from other East African Region and submit to the service provider in time

·       
In
collaboration with the Administration department, prepare and file applications
for special passes for all international staff and work permits for East
Africans.

·       
Keep an
up to date tracker of work permit/special pass start and end dates to inform on
timelines for re-applying. Prompt international to start on renewal of work
permits, and guide them on the process

·       
Share
updates on new immigration laws with international staff and management.

·       
Lead
person in coordinating the agenda and logistics HR Led events e.g mid year
retreat and end of year party, termly achievements etc

·       
Create
email accounts for all new staff,  or
volunteers where applicable.

·       
Manage
all existing group email accounts, and create new group email accounts as and
when necessary

·       
Ensure
to update the individual and group email accounts as and when a staff’s status
or department/roles change.

·       
Lead in
preparing an annual schedule for MMMM, reach out to the guests and ensure
their  logistics are provided.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree in Human Resource
Management,  or Business Administration
or Social work & Social Administration with a PGD in Human Resource
Management.

·       
A
minimum of three years of professional experience in human resources
management.

·       
Experience
in Sourcing & Recruitment of staff will be of additional advantage.

·       
Fits our
Five Cultural Tenets (see What is Educate! About? below); Learn more by looking
at Educate!’s culture deck here.

 

How to Apply:

All candidates
should apply online at the link below to upload a resume, and respond to a few
questions.

 

Click
Here

 

Deadline: Monday 3rd May 2021.

 

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more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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