Office Manager Admin Jobs – GIZ

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Job Title:   Office Manager
Organization: GIZ
Duty Station: Mbale, Uganda
Reports to: Project Coordinator
About US:
GIZ
provides customised solutions to complex challenges. We are an experienced
service provider and assist the German Government in achieving its objectives
in the field of international cooperation. We offer demand-driven, tailor-made
and effective services for sustainable development. On behalf of German
Development Cooperation, the GIZ Reform of the Urban Water and Sanitation
Sector Programme (RUWASS) supports the Ministry of Water and Environment (MWE)
and other public actors in their efforts towards an improved and more equitable
access to sustainable water supply and sanitation as well as improved water
resources management in Uganda.
About GIZ RUWASS:
The
Reform of the Urban Water and Sanitation Sector Reform Programme (RUWASS),
implemented by Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ)
GmbH on behalf of the German Federal Ministry for Economic Cooperation and
Development (BMZ), aims at strengthening the institutional, regulatory and
managerial capacities as well as the efficiency of the partner institutions in
the water and sanitation sector in Uganda. One component of the RUWASS
programme aims at supporting Integrated Water Resources Management (IWRM) in
Uganda. The UK Department for International Development (DFID) leads the UK
Government’s effort to promote international development. DFID’s overall aim is
to reduce poverty in poorer countries. Through the Enhancing Resilience in
Karamoja Programme (ERKP), DFID aims at increasing resilience to extreme
climate and weather events in semi-arid Karamoja through strengthening
nutrition programmes, livelihoods and food security for the vulnerable
communities by December 2016. Furthermore, DFID recently identified an
additional need to further increase the impact of the ERKP on the resilience of
people in Karamoja. Water and water resources management has been identified as
the main area of intervention for this extension of the EKRP.
Job Summary: The Office Manager will carry out typical officer
manager and secretarial duties to support the RUWASS Project Coordinator.
Key Duties and Responsibilities: 
  • Responsible for the organization of office
    activities including telephone duties, reception, and administration of
    documents
  • In charge of producing of correspondence, creating
    minutes of meetings and related documents
  • Managing petty cash
  • In charge of managing of calendars
  • Support in various procurements (locally and
    under guidance from GIZ Country Office)
  • Render support in reporting
  • Support in organizing of field trips, meetings,
    events
  • Perform any other duties as requested by the project
    coordinator
Qualifications, Skills and Experience: 
  • The Office Manager should hold University
    education (Bachelor degree) in relevant subject
  • A minimum of five years of relevant professional
    working experience
  • Significant experience in working for Donor
    Agencies, Non-Governmental Organisations, or other International Organizations
  • Excellent organisational and analytical
    skills and ability to work well under pressure and with minimal supervision
  • Previous exposure and experience in working
    in related field of Water Supply / Sanitation / Water Resource Management
    is an asset
  • Prior exposure and experience in procurement,
    low level accounting and staff supervision (e.g. drivers) is highly
    desirable
  • Computer literacy i.e. good working knowledge
    of ICT (related software, phone, fax, email, the internet) and computer
    applications (e.g. MS Office)
  • Ability to effectively transfer skills and
    knowledge
  • Good team player in multi-cultural and
    inter-disciplinary team
  • Fluent in both written and oral English,
    knowledge of German is an advantage
  • Knowledge of accounting software (e.g.
    WINPACCS) is an advantage
How to Apply: 
All
suitably qualified and interested candidates should send their applications including
2 pages max for cover letter and 3 pages max for CV to the Human Resources
Department, GIZ Offices, Plot 23 Nakasero Road, Kampala. Uganda
E-mail to: recruitment-uganda@giz.de
Deadline: 25th March, 2016
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