The Ugandan Jobline

• Follow all Mercy Corps policies, procedures,
  grant compliance and documentation requirements.
• The incumbent will implement and ensure all
  Mercy Corps FFM, procurement, assets management, HR policies and
  procedures are implemented.
• Implement and ensure all respective donors
  and local Gov’t rules and regulations are respected.
• Ensure compliance with GAAPs, Ugandan and US
  law and standard accounting practice.
• In charge of drawing Cheques and arranging
  petty cash transfers.
• In charge of petty cash reconciliation and
  preparing cash counts every Friday as per MC Policies and guidelines.
• Paying invoices authorized, organizing and
  filing bank transactions for FO to record in Accounting Software.
• In charge of cross-checking all advances,
  purchase requests, quotation analysis, purchase orders, expense report,
  payment requests and others before writing cheques or and issuing out cash
  after approvals and reviews are done.
• Responsible for recording all Cash and bank
  transactions in Excel first for daily tracking and monitoring of cash
  movement and balances to avoid overdrawn on accounts.
• Recording all Cash transactions in Accounting
  Software on a daily basis, organize all transactions in files before
  reviewed by Finance Officer.
• Stamping all transactions for office with
  PAID Stamp as well as Expense reports and Advances cleared and PAID
  appropriately.
• Making copies of relevant documents on every
  transaction, to maintain a copies at Field office before Original finance
  documents are submitted to Kampala (Head Office) on a weekly basis.
• Support the Finance Officer in preparing
  monthly cash projections on a monthly basis.
• Maintaining advance register for the office,
  tracking and making instant follow ups on staff with outstanding advances
  to ensure compliance with MC advance policy.
• Responsible for receiving Staff
  accountabilities after FO reviews, to match with original advance forms
  and copies of relevant forms like Travel Approval Authorization in case of
  Travel Expense Reports. Ensure that correct amounts are cleared with valid
  and original receipts and other documentation as required.
• Issuing cheques to Vendors on time and ensure
  that receipts are collected intact and attached on bank payments which
  they relate before sending them to Kampala for final review and posting.
• Match invoices with GRN and other required
  documents sequentially as per Procurement/Finance review checklist.
• Support the Finance Officer in preparing
  weekly and monthly cash requirement for the office, send to main office
  and make sure sufficient cash is available for the office.
• Be adaptable and flexible to take new tasks
  and new assignments as requested from time to time.
• Carry himself/herself both professionally and
  personally in such a manner as to bring credit to Mercy Corps and to not
  jeopardize its humanitarian mission.
• Render support in other finance functions and
  offices when ever need arises as assigned by the Finance Officer

• The ideal candidate for the Mercy Corps
  Finance Assistant/Cashier job opportunity should at least hold a Second
  Class Upper Diploma in Business Studies from a recognized Institution.
• Possession of Partial professional
  qualification i.e. At least Level two or full CPA or ACCA is an added
  advantage
• At least two years’ experience in Finance and
  Accounting is desired
• Extensive knowledge of financial management
  and accounting.
• Excellent analytical skills including
  attention to details are essential.
• Significant experience and skills in financial
  reports preparation and presentation
• Demonstrated ability to translate technical
  financial data into informative reports.
• Advanced computer skills in MS Office programs,
  particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Proven ability to support programmatic
  objectives with timely and meaningful financial information is essential.
• Demonstrated ability to multi-task, meet
  deadlines and process information in support of changing program
  activities is necessary.
• An impeccable professional standard of
  finance and procurement ethics as well as the willingness and ability to
  enforce compliance with Mercy Corps and donor policies and procedures is
  essential.
• Willingness to travel or rotate to any Mercy
  Corps Field Offices and Head office whenever need arises.

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