The Ugandan Jobline

• Fixed Asset Registers:
• Maintain the fixed asset register at
  the RTSU Level
• Update the asset register to cater for
  asset movement, disposals and acquisitions on monthly basis
• The incumbent will ensure safe
  custody and usage of assets
• Provide administrative support for events such as workshops,
  meetings and conferences including:
• Venue identification and booking
• Invitations are delivered on time
• Procurement procedures are followed
  at all rimes
• Maintain sufficient stocks of consumables and Stationery
• Prepare and submit monthly usage and
  stock levels reports
• In charge of processing the
  procurement requests
• Update records
• Coordinate courier for local deliveries
• ESP Files and Records:
• Ensure that all ESP records are well
  stored and Can be retrieved when required.
• Set Up an archiving system for old
  files
• Work in liaison with the SAGE team,
  set up the file registry for Beneficiary Records
• Payment Processing:
• Prepare documents to request payment
• Gather all relevant signatures
• Check all requests are fully
  supported by complete documentation and codes.
• Pass to finance on a timely basis.
• Ensuring safe and healthy office environment including washrooms,
  kitchen and offices through regular monitoring and supervision of cleaning
  routines.
• Ensure stable supply of news-papers magazines as well timely
  payments.
• Leave Register:
• Maintain the leave register
• Keenly monitor staff absences and
  ensure forms are completed and the register updated
• Prepare and submit monthly report
  for management
• Manage airtime and internet for staff in a timely manner.
• Maintain GPA and Health Insurance registers, process claims and
  follow up.
• Perform any other duties that maybe required.

• The prospective Administration Officer should
  hold a first degree in either of the following disciplines: Social
  sciences, Development studies, Public Administration or Business administration.
• Possession of Post Graduate Diploma
  qualification in Business or Public administration is desired.
• A minimum of three years’ experience in
  provision of operation client services support in a busy and reputable organisation.
• Mature proactive team player
• Excellent communication arid interpersonal
  skills
• Broad knowledge and understanding of the need
  for service and operations integrity.
• Knowledge of GoU travel and procurement
  procedures is an advantage.

• A one (1) page supporting statement
  explaining how you believe your experience matches the requirements of the
  role, directly addressing the position description;
• Updated Curriculum vitae with a maximum four
  (4) pages, providing three references, one of whom should be your current
  or most recent employer, copies of academic and professional certificates/
  testimonials, postal address and daytime telephone contact addressed to:

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