The Ugandan Jobline

• The Procurement Officer will enhance judicious
  procurement and disposal process in accordance with InterAid Uganda
  Procurement Policy. 

• Manage and maintain good supplier
  relationship.
• Customer satisfaction internally and
  externally through ensuring effective and efficient procurement processes.
• Respect all memorandum of Understanding,
  procurement agreements and agreements with funders/donors requirements

• The jobholder will implement procurement
  policies, procedures, and action plans across the organization.
• Prepare and submit timely procurement
  performance reports to management
• Prepare procurement records and presentations
  for monthly management review meetings
• Responsible for preparing high level project
  and routine purchasing reports as required (monthly)
• Maintains records on purchase price
  information on both open market and contract purchases and revises these
  as conditions change
• Actively participate as a member on the
  Procurement Committee, attend meetings and provide technical advice to the
  Committee members.

• Plans, prioritizes, assigns, supervises and
  reviews work of staff in need to purchase including technical and
  specialized procurement of supplies, equipment and services.
• Receives, reviews, and analyzes purchase
  requisitions
• Confers with department officials concerning
  supply requirements
• Responsible for departmental administrative
  issues such as maintaining/revising policies and procedures and purchasing
  module, subcontract plan utilization.
• Interprets purchasing policies, relays
  instructions of policy and procedure revision on procurement and disposal
  of assets to other departments

• The jobholder will manage the organisation’s
  assets that are ready for disposal.
• Ensure effective management of the asset
  disposal process at its cost effectiveness

• Implement the framework for preparation of Bidding
  Documents and Request for Proposals in accordance with procurement
  procedures.
• Implement the bidding processes for goods,
  works and Services in accordance with standard Tender procedures of the
  procurement policy.
• Implement guidelines and frameworks for bid
  evaluation and selection process using the Technical & Commercial
  Evaluation.
• Conducts pre-bid meetings with interested
  vendors and user departments to ensure complete understanding of bid
  requirements, scope of work, and responsibilities
• Participate in contract negotiations
• Prepares addendums following pre-bid to
  clarify, make additions, deletions to quotations/proposals
• Resolves delivery problems and complaints,
  vendor disputes concerning contract obligations, and verbal and written
  protests from unsuccessful bidders
• Administers contracts and purchase orders to
  ensure compliance with bid specifications, requirements, vendor
  performance, delivery receipt, contract compliance, payment scheduling,
  etc.
• Serves on evaluation and tender committees as
  required
• Resolves problems and protests concerning bid
  solicitations, contract awards or contract performance as the need arises.
• Keenly reviews and analyzes all purchases to
  ensure justification exists for tender awards and policy is followed.

• Continuously assess risks inherent in the
  procurement process
• Develop mitigation measures to curb the risk
  inherent in the procurement process.
• Regularly review the effectiveness of the
  mitigation measures on a continuous basis
• Continuously assess risks inherent in the
  goods and services procured by the organization

• Monitor the implementation of contracts.
• Ensure procurement process compliance.

• The ideal candidate for the procurement
  officer vacancy should hold a Bachelor’s degree in Commerce, procurement,
  or any business related program with a bias in procurement from a
  recognized institution.
• Professional qualification with CIPS, or any
  equivalent is mandatory
• At least four years’ relevant work
  experience.
• Familiarity with the procurement code of
  conduct
• Excellent interpersonal skills

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