The Ugandan Jobline

• The jobholder ensures standard fleet and
  vehicle operating procedures, policies and SOPs are well documented and
  understood by all staff. Provide supporting, training and advice to all
  MSH Uganda staff and visitors on fleet management policy and
  responsibilities.
• Assist with orientation and in-service
  training for all MSH Uganda staff and new drivers on fleet management
  & SOPs.
• Ensures that vehicle deployment is performed
  efficient and effectively; Check and control log sheet for each driver,
  track vehicle & fuel usage and monitor fuel consumption; Handle fuel
  disbursements; issue same to drivers and staff authorized to fill
  vehicles. Where MSH vehicles are not available, ensures alternative
  transport is availed.
• Ensure all office vehicles are in high
  quality condition, roadworthy and equipped with emergency supplies, e.g.
  spare tires, changing tools, first aid kits, fire extinguishers, etc.
  Maintain and ensure strict adherence to an efficient and effective
  preventive maintenance plan for servicing and maintenance of vehicles,
  ensuring service and maintenance are completed properly and in a timely
  manner
• Assigns appropriate vehicles with drivers for
  assignments in accordance with established rules and regulations;
• The incumbent will ensure that the procedures
  for repair such as job order and check-out formats are completed when
  vehicles are checked in and checked out of service or repairs; Approve and
  justify vehicle maintenance needs before a vehicle is taken for repairs
  and verify service/repairs payment requests against job order
• Mentors and trains drivers on use of log
  books and travel sheets, and ensures drivers comply before undertaking
  trips;
• Ensure that all drivers have taken technical
  and driving skills test and have valid driving license before authorized
  to drive MSH vehicles
• Process and manage vehicle insurance,
  registration and timely inspections for project vehicles
• Report and manage in a timely manner any
  vehicle incidents; Submit and follow up on claims in timely manner, and
  update and maintain vehicle history auto claim files. Be able to travel to
  the accident site to deal with the victims, driver and police through MSH
  standard accident procedures.
• Provide timely information on road and vehicle
  travel conditions to staff
• Obtain plates for new vehicles and arrange
  annual inspection.
• Guide the Operations Unit Manager immediately
  in case of any unsafe vehicles, generators, incinerators, etc.
• Arrange other modes of safe transport
  (motorcycles, boats, etc.) when determined vehicles are not efficient or
  appropriate for destination.
• Works closely with the procurement unit in
  the procurement of rented vehicles and ensures all vehicles are inspected
  before they are dispatched for assignment.
• Ensure timely submission of the invoice and
  payment of rental vehicles in coordination with procurement unit.
• Ensure timely submission of required reports
  and other information.
• Provide timely, cost effective, and high
  quality support and service to all MSH country-based projects and
  activities.
• Assist to mitigate risks within fleet
  management functions and rectify challenges identified.
• Assist and deliver training to field offices
  as needed.
• Provide supervision to all transport/fleet
  staff and is accountable for their performance management (including
  regular results, check-ins, formal appraisals, supportive supervision,
  rewards, training, coaching and career development support)
• The incumbent will ensure actions are
  governed by the highest standards of personal and business conduct as stipulated
  in policy guidelines.
• Contribute to maintaining teamwork,
  discipline sound work relationships and productivity
• Perform any other duties as may be assigned
  from time-to-time by the Operations Manager.

• The applicant should hold a relevant
  Bachelor’s degree with relevant training
• A minimum of three years’ experience in fleet
  management.
• Previous experience overseeing donor-funded
  property preferred.
• Possess a valid, clean computerized driving
  license in classes B, CM, and DL with not less than 8 years’ driving
  experience with Training in defensive driving
• Knowledge and experience in design and implementation
  of fleet policies
• Knowledge of Uganda Road Laws and experience
  ensuring adherence
• Working knowledge and experience in basic
  mechanics
• Computer literacy and proficiency with word
  processing applications especially Microsoft Excel and Word
• Proven ability to maintain fleet management
  database and analyze fleet management data
• Excellent interpersonal skills; demonstrated
  ability to interact professionally with a culturally diverse staff,
  clients and consultants.
• Fluency in English.
• Ability and willingness to travel
  extensively.

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