The Ugandan Jobline

• Supervises and provides work direction and
  guidance to junior procurement assistants and national general service
  staff; manages and coordinates the activities in his/her unit or area of
  responsibility.
• The jobholder manages the provision of
  assistance to requisitioning personnel in preparing scope of work and specifications
  of goods and services; proposes product of substitutions consistent with
  requirements to achieve cost savings; determines the availability of
  funding sources.
• Researches the market; recommends potential
  sources of new procurement; interviews potential suppliers and
  contractors; proposes new companies for approval by the supervisor for
  inclusion in the registered vendors list.
• The incumbent will be tasked to produce
  tender documents based on the nature of the requirements and cost of
  procurement involved. Prepares abstracts of offers and compiles data
  contained in quotations, bids and proposals to determine the award. Enters
  into negotiation of terms and conditions of orders under the guidance of
  senior officer.
• Reviews and evaluates the performance of
  vendors and contractors; identifies any shortcomings; initiates
  appropriate recommendations to the Vendor Review Committee for suspension
  and/ or exclusion of those who fail to perform satisfactorily from any
  further business with the field mission.
• Prepares presentations for the Headquarters
  Committee on Contracts (HCC) for procurement cases involving financial
  commitments in excess of the delegated monetary ceilings of the RPO, for
  approval by the authorized official; participates in HCC meetings and
  provides relevant explanations and details to the Committee.
• Regularly reviews technical evaluations
  received from requisitioning offices and advises the designated purchasing
  staff on the selection of the vendor/bid/offer in accordance with related established
  Financial Regulations and Rules for submission to respective awarding
  authority.
• Prepares purchase orders and contracts and
  forward them for approval by the appropriate senior officer; presents the
  purchase order and contracts, once approved and obligated, to the
  successful bidders.
• Oversees the maintenance of relevant internal
  databases and files; monitors contractual agreements, directs provisioning
  contracts and inform users affected of contractual rights and obligations.
  
• Conducts the sale by auction of mission
  assets which have been written off the inventory and recommended for sale
  by property survey board action; prepares advertisements; organizes
  viewing of assets; receives bids; prepares documentation for the opening
  of bid; coordinates with the relevant section the handover of equipment
  once payment is made.
• The Procurement Assistant will guide and
  direct the development and implementation of a documentation filing system
  which provides transparency; proper record control; security of documentation,
  particularly sealed bids, which adheres to the standards and procedures
  outlined within the Procurement Manual.
• Performs other duties as required.

• The ideal candidate for the United Nations UNMISS
  Procurement Assistant job opportunity should hold a High school diploma or
  equivalent. Technical or vocational certificate in the field of business
  administration or procurement action or related fields is a requirement.
• A minimum of eight years of progressively
  responsible experience in procurement, contract management, contract
  administration or logistics and supply chain management in the public or
  private sector, of which at least two years should be directly related to
  first-hand procurement and/or contracting experience at the international
  level, is required.
• Procurement experience in peacekeeping
  missions and/ or field duty stations within the UN system would be an
  asset.
• Languages: English and French are the working
  languages of the United Nations Secretariat. For the position advertised,
  fluency in oral and written English is required.

• Professionalism:
  In-depth grasp of leading-edge procurement techniques, practices and
  operations, and ability to address broader issues of procurement in terms
  of impact at the programme and institutional level; good working knowledge
  of best value for money concept and methodology, international legal
  procedures and instruments and contract law; expertise in handling complex
  procurement and the contracting of highly complex and technologically
  advanced products and services; proficiency in legal writing and
  expression and ability to prepare contracts and a variety of legal
  instruments and related documents; ability to develop procurement
  policies, procedures and new programmes; strong analytical skills to
  evaluate commercial offers and good knowledge of sources of supply, market
  trends, pricing, etc.; excellent negotiating skills in resolving conflicts
  and ability to shape and influence agreements with requisitioning offices
  and vendors; discretion and sound judgement in applying technical
  expertise to resolve complex and/or sensitive issues.  
• Planning& Organizing:
  Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.  
• Teamwork: Works collaboratively with
  colleagues to achieve organizational goals; Solicits input by genuinely
  valuing others’ ideas and expertise; is willing to learn from others;
  Places team agenda before personal agenda; Supports and acts in accordance
  with final group decision, even when such decisions may not entirely
  reflect own position; Shares credit for team accomplishments and accepts
  joint responsibility for team shortcomings.

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