The Ugandan Jobline

• Initiating, developing and implementing the
  procurement policies and procedures.
• Work closely with end user departments and
  collating their procurement requirements
• In charge of monitoring and ensuring
  compliance with the procurement policies and regulations
• Responsible for the preparation of request
  for quotations according to the specifications of the items / services
  required
• Preparing Local Purchase Orders, following up
  for appropriate approvals and issuing them to suppliers
• Work closely with suppliers and users to
  ensure timely delivery of goods and services as per the contractual terms
  and conditions
• Proper record keeping and maintaining files
  of all procurement and supplies management records
• Preparing and submitting periodical
  procurement reports
• Ensuring that internal customer and supplier
  relationships are maintained well to deliver breakthrough performance in
  cost, service and quality
• Providing technical advice to staff and the
  Procurement Sub Committee
• Work closely with the Finance Department to
  ensure availability of procurement funds and timely payment to suppliers
• Attending to inquiries from bidders and
  suppliers
• Collaborating with user departments by
  providing feedback on the status of their procurement requisitions
• Maintaining an up-to-date database of
  suppliers and service providers

• Setting-up and maintenance of a central
  filing system for the office in collaboration with the Office Attendant
• Supervising the Office Attendant in making
  arrangements for meetings, drafting routine correspondence; typing and
  formatting minutes and other documents; as well as routing correspondence
  to relevant staff
• Supervising the Staff Cook to ensure that
  staff meals are prepared and served efficiently and effectively
• Coordinating and ensuring timely availability
  of office supplies, stationery, consumables and kitchen supplies
• Monitoring the condition of office equipment
  and liaising with service providers to ensure that the equipment are in
  good working condition at all times
• Managing the petty cash in accordance with
  the financial and procurement policies

• Creating personnel files for the newly
  employed staff, and ensuring all the relevant documents are filed in
  collaboration with the Office Attendant
• Coordinating recruitment of new staff in
  consultation with the staff welfare subcommittee
• Responding to enquiries and providing
  information and advice to staff regarding their entitlements, processes,
  and practices, conditions of service, duties and responsibilities and
  entitlements under the staff rules and regulations
• Preparing and monitoring office personnel
  leave plans to ensure continuous workflow while other staff are on leave
• Perform any other lawful duties that may be
  assigned by the Supervisor

• The applicant should hold an Honours Degree
  in a Procurement and Supply Chain Management area.
• At least three years’ working experience in a
  busy environment.
• Possess excellent interpersonal and communication
  skills.
• Proven ability to work under pressure, and
  with limited supervision
• Highly computer literate with proven
  expertise in the use of MS Windows applications.

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