The Ugandan Jobline

• Ensure full compliance of contracts
  management activities with UN rules, regulations, policies and strategies;
  implementation of the effective internal control, and proper functioning
  of a client-oriented contracts management system
• Assist as assigned in implementing the CMU’s
  work program, Standard Operating Procedures (SOP), policy initiatives and
  projects
• Maintenance of files of rules, regulations,
  administrative instructions and other related documents (both paper and
  electronic)
• Maintain the filing and archive system
  pertaining to all contracts management activities; keeps track and update
  of any contractual agreements, direct provisioning contracts, etc. and
  informs affected users of contractual rights and obligations
• Draft relevant correspondence; prepare
  reports on the progress of work in the Team
• Keep updated with the Contract expiry dates,
  NTE values, etc. and alert relevant Self Accounting Units (SAUs)
  accordingly
• Keep track of performance bonds, insurance
  policy, etc. required by the Contract, monitor expiry dates and alert the
  CCMU in the event that they expire while the contracts are still in force
• Maintain databases relating to management of
  Contracts information e.g. equipment and personnel records, and prepare
  spreadsheet reports or summaries, etc. as required
• Keenly track all UN owned equipment (UNOE)
  which have been issued to the Contractors and prepare spreadsheet for
  asset management purpose. Liaise with Self Accounting Units (SAUs) to
  ensure that all UNOE are registered on the Mission’s inventory system
• Ensure that the SAUs comply with procedure to
  obtain duly signed General Release forms for use of UNOE (e.g. vehicles)
• Prepare and submit periodic reports as
  required
• Assist in review the Contract and preparation
  of Contract Management Tools (e.g. Fact Sheet and Data Requirement List,
  etc.) for quick reference to Contract terms and conditions
• Assist in monitoring performance of the
  Vendors/Contractors, preparation of Minutes of performance review meetings
  and taking follow-up action as necessary, to ensure timely delivery of
  goods and services ordered and in compliance with the terms and condition
  of relevant purchase order and Contracts
• Assist in compiling cost of commodities and
  services provided to MONUSCO Contractors and recovering such costs. Update
  electronic and hard copies of this information monthly
• Assist in coordination of timely
  completion/submission of Periodic Contractor’s Performance Reports
  required by LSD and PD/PS; generate various status reports for audit
  trail.
• Assist in contract close out procedures
• Perform any other duties as required and/or
  as directed by the CCMU

• The ideal candidate for the United Nations
  Entebbe Support Base (ESB) Contract Management Assistant job placement should
  hold a High School Diploma or equivalent is mandatory. A training course
  in the area of contracts management, procurement and project management or
  any related field would be an asset; a University degree would be an
  asset.
• A minimum of four years’ experience in the
  field of procurement/contract management and/or logistics/project
  management at the national or international level. Experience in
  construction projects and with United Nations or NGO an asset
• Language: English and French are the working
  languages of the United Nations. Fluency in written and spoken English
  with excellent communication and drafting skills for this position is
  required.

• Professionalism – Good understanding of the functions
  of the post. Hands-on experience in contract management. Experience in
  legal aspects of contract management an asset. Knowledge and understanding
  of theories, concepts and approaches relevant to the area of work; good
  research, analytical and problem-solving skills; ability to apply judgment
  in the work environment.
• Planning & Organizing – Good organizational skills and
  ability to handle work in an efficient and timely manner; ability to apply
  organizational contracts management policies and procedures; ability to
  organize work, prepare reports, and handle administrative duties; ability
  to work under pressure and to meet deadlines.
• Communications – Good communication skills (spoken
  and written), including ability to draft and edit standard correspondence.

• Cover Letter (letter of motivation or
  application letter);
• The United Nations Personal History form
  (P-11), Download Here;
• Proof of required academic certificates i.e.
  Academic Certificate(s) and/or High School/Secondary Diplomas
• Copy of birth certificate; or copy of
  National ID; or copy of Passport.
• Employment verification letter from most
  recent employer (for external applicants)
• Internal candidates must submit 2 most recent
  performance evaluations (e-PAS) and external candidates must submit two
  reference letters

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