The Ugandan Jobline

• In charge of procuring office premises and
  maintenance services for MM4P Uganda programme;
• Procuring office equipment (including all IT,
  communications, stationary, furniture and any other supplies required for
  the MM4P Uganda programme;
• Offering administrative support to MM4P
  Uganda team;
• Assist in the logistic details for the hire
  of the Technical Specialist for Inclusive Finance, Uganda, when recruited
  (relocation, common queries, etc.);
• Assist in the logistic details for the hire
  of the Knowledge and Communications Associate for Uganda;
• Support to organization of common services
  with UNDP Uganda country office;
• Serve as the day-to-day liaison with MM4P
  Brussels and UNCDF Eastern and Southern Africa Regional Office.

• Carrying out procurement processes as needed
  (short term consultants);
• Keenly tracking payments due under contracts
  and grants, requesting certificates of payment from consultants and
  preparing payment requests;
• In charge of the maintenance of records on
  assets management, preparation of reports;
• Maintenance of files and records relevant to
  office maintenance;
• Make arrangements of travel and hotel
  reservations, preparation of travel authorizations, processing requests
  for visas, identity cards and other documents.

• Secure premises for the conference;
• Hire all related conference services
  (transport, catering translation);
• Support conference logistics (travel
  arrangements, payments, etc.).

• The ideal candidate for the United Nations
  Capital Development Fund (UNCDF) Operations Assistant should have
  completed Secondary Education, preferably with specialized certification
  in Management, Accounting or Finance. Possession of a University Degree in
  Business or Public Administration, Economics, Political Sciences and
  Social Sciences would be desirable, but it is not a requirement.
• At least five years of progressively
  responsible administrative experience is required at the national or
  international level;
• Specialized training in office management and
  administration is highly desirable;
• Previous exposure and experience with a UN
  organization/agency is desirable;
• Prior experience with ATLAS and UNDP
  Procurement Processes is desired, but not a requirement;
• Computer literacy i.e. proficiency in the usage
  of computers and office software packages (MS Word, Excel, etc) and
  advance knowledge of spreadsheet and database packages, experience in
  handling of web based management systems.
• Language and IT Skills: Fluency in English. Proficiency in
  French preferred, but not mandatory;

• Demonstrating/safeguarding ethics and
  integrity;
• Demonstrate corporate knowledge and sound
  judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team
  work;
• Facilitating and encouraging open
  communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage
  the learning of others. Promoting learning and knowledge
  management/sharing is the responsibility of each staff member;
• Informed and transparent decision making

• Researches best practices and poses new, more
  effective ways of doing things;
• Documents innovative strategies and new
  approaches;

• Understands the main processes and methods of
  work regarding to the position;
• Possesses basic knowledge of organizational
  policies and procedures relating to the position and applies them
  consistently in work tasks;
• Identifies new and better approaches to work
  processes and incorporates same in own work;
• Strives to keep job knowledge up-to-date
  through self-directed study and other means of learning;
• Demonstrates good knowledge of information
  technology and applies it in work assignments;
• Promoting Organizational Change and Development.

• Uses information/databases/other management
  systems;
• Provides inputs to the development of simple
  system components;
• Makes recommendations related to work
  procedures and implementation of management systems;
• Client Orientation.

• Reports to internal and external clients in a
  timely and appropriate fashion;
• Organizes and prioritizes work schedule to
  meet client needs and deadlines;
• Establishes, builds and sustains effective
  relationships within the work unit and with internal and external clients;
• Responds to client needs promptly;
• Promoting Accountability and Results-Based
  Management.

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