Administrative Assistant/Procurement Diplomatic Mission Jobs – Embassy of Ireland in Uganda

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Organization: Embassy of Ireland in Uganda
Duty Station: Kampala, Uganda
About Us:
The
Embassy of Ireland is a diplomatic mission that represents the economic,
political, cultural and social interests of the Government of Ireland in
Uganda. It is responsible for implementing and overseeing Irish Aid Uganda
Development Programme, catering for the consular needs of Irish citizens in
Uganda and promoting cultural interaction between Ireland and Uganda.
Job Summary: The Administrative
Assistant/Procurement will be
responsible for all administrative tasks related to the procurement of goods
and services, disposal of assets and maintenance of foe asset register at the
Embassy. The Embassy of Ireland engages in procurement of goods, services,
works and consultancies as required to support the Embassy’s development
cooperation programme and Corporate Services Team. The procurement function is
managed by a procurement team in liaison with the Finance Division Procurement
Unit at headquarters in Ireland to ensure compliance with standard operating
procedures and value for money in all procurements.
Key Duties and Responsibilities: 
  • The incumbent will manage the procurement of
    goods/services in accordance with procurement guidelines and regulations.
  • Prepare and monitor the Annual Procurement
    Plan.
  • In charge of the preparation and review of
    service contracts between Suppliers and the Embassy.
  • Provide technical support and guidance on
    goods, works and services procurement related processes, and preparation
    of tenders.
  • Convene and record minutes of die Embassy’s
    Procurement Committee.
  • Maintain Procurement Registers.
  • Lead on disposal of assets and annual return
    on asset inventory
  • Perform any other additional administrative
    tasks as may be assigned by the Embassy’s senior management.
Qualifications, Skills and Experience: 
  • The ideal candidate for the Irish Embassy Administrative
    Assistant/Procurement     Job vacancy should hold Bachelor’s degree in Procurement, Business Administration or related discipline.
  • At least three years’ experience in
    procurement function at an administrative level would be an added
    advantage
  • Computer literacy skills i.e. proficiency in MS
    Office applications such as word processing, spreadsheets and database
    programmes
  • The applicant must be pleasant, courteous,
    command a high degree of confidence and work collaboratively in a team
    environment.
  • Excellent interpersonal skills, ability to
    work on own initiative as part of a team and across Embassy sections.
  • Ability to organise and maintain large amount
    of detailed information.
  • Focused, detail-oriented, and driven to
    produce secure and stable systems and networks.
  • Ability to read and interpret documents.
  • High degree of honesty, trustworthiness and
    confidentiality
  • Ability to use sound judgement in assessing
    situations.
How to Apply:
All
candidates who wish to join the Embassy should apply by forwarding a covering
letter of not more than two pages which demonstrates relevant experience. The
letter should be accompanied by your Curriculum Vitae (maximum 4 pages)
detailing qualifications and work experience to date. Please note that the
specified page limits will be strictly enforced and any excess pages will be
disregarded in appraising your application. The complete applications should be
sent via Email only to: Recruitment.Kampala@dfa.ie.
Deadline: 10th May 2016

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