The Ugandan Jobline

• Assist with the organisation of official
  events and functions as necessary.
• Collate replies to official events and
  provide regular updates to teams on attendance.
• The Office Assistant will arrange meeting
  rooms lay-outs as appropriate including equipment (IT and video/telephone
  conference) and ensure meeting rooms are kept tidy and clean.
• Request and coordinate refreshments for
  meetings.
• Work closely security in managing office
  visitors.
• In charge of managing incoming and outing
  mail and diplomatic bag as well as newspaper distribution.
• Responsible for managing office stationery
  requests for DFID and submit those to FCO corporate services for
  processing.
• Update and maintain DFID Uganda’s telephone
  lists.
• Greet and welcome internal and external
  visitors to office and inform relevant staff member.
• Provide a high level of customer care, keep
  visitors updated on any delays to their meeting and assist with any
  queries.
• Provide general office management and any
  other administrative support when required.

• The ideal applicant for the DFID Programme
  Officer job vacancy should hold a Diploma or equivalent qualification in
  Office Administration, Front Desk Management or Secretarial Studies.
• A minimum of three years’ experience in an
  Office Assistant role in a busy environment.
• Office administrative/logistics experience.
• Computer literacy i.e. proficiency in the use
  of Microsoft Office (Word, excel and outlook).
• Excellent spoken and written English.
• Excellent interpersonal skills
• Excellent organisational skill  
• Excellent customer care skills

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