The Ugandan Jobline

• Supports the Administrative Specialist in
  coordinating and supervision of clerical staff of the unit comprising:
  reception, switchboard and machine room to ensure continuous services for
  the office, trains and assigns them to meet assignment requirements.
• Assists in ensuring all office equipment and
  furniture is in proper and good working condition. Conducts follow-up to
  ensure maintenance and/or replacement of equipment and furniture is done
  within the budgetary limitations.
• Raises payments, supply requisitions,
  administrative work orders and monitors supply status of all
  administrative requisitions.
• The jobholder also maintains inventories of
  both expendable and non expendable property, ensuring to update records
  continuously and provides reports timely. Ensures annual physical
  inventory is carried out and reconciles records. Participates in the
  Property Survey Board process and assists in implementation of
  recommendations.
• Arranges bookings of venues for program
  workshops, both in-house, external and upcountry and subsequently arranges
  release of required supplies and equipment. Ensures bills received from
  hotels tally with negotiated tariffs.
• Arranges processing of work permits, student
  authorizations and resident permits for international staff and their
  dependents according to the statutory requirements of the government.
  Monitors status to ensure renewal when due.
• Supervises directly or indirectly activities
  concerned with office and grounds maintenance, utilities and other similar
  services
• The incumbent prepares correspondence,
  reports, evaluations and justifications as required on general
  administrative or specialized tasks within the assigned area of
  responsibility.
• Performs any other duties as assigned by the UNICEF
  Administrative Specialist.

• The applicant for the United Nations UNICEF Senior
  Administrative Assistant job opportunity should have completed Secondary
  School, University level courses in administration, finance, or any other
  related field of discipline relevant to the job is an asset.
• At least seven years of relevant professional
  work experience with both national and international experience in
  administration work or any other relevant function.
• The applicant should know the principles of
  office management, operations management, programme management and
  administration IT Skills and working knowledge of UNICEF SAP/HR, WEB HRIS,
  MICROSOFT – Excel, PowerPoint and Word software.
• Working knowledge of administrative service
  management’s goals, visions, positions, policies, and strategies 
• Proficient in supply operations, logistics
  and purchasing administration
• Working knowledge and experience in rights-based
  and Results-based management
• Working knowledge of UNICEF emergency
  programme policies, goals, strategies, approaches and procedures
• Working knowledge of UNICEF administrative
  service management’s policies, procedures and guidelines in the manual as
  relevant, in the context of the country situations and conditions of work.
  
• Working knowledge of UNICEF Mid-Term
  Strategic Plan (MTSP) as it relates to administrative service management
  in the context of the country situations and conditions of service.

• Core Values: Commitment, Diversity and inclusion,
  Integrity
• Core Competencies: Communication, Drive for Result,
  Working with People
• Functional Competencies: Analyzing, Applying Technical
  Expertise, Following instructions and Procedures, Planning and Organizing

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