The Ugandan Jobline

• In charge of receiving and disseminating
  correspondences, mails and other information for the office;
• Organizing meetings, taking minutes and
  circulating decisions to the relevant action offices;
• Responsible for receiving and guiding clients
  to relevant offices;
• Attending to telephone calls;
• Making and following up on appointments;
• In charge of maintaining office cleanliness
  and orderliness;
• Responsible for developing, maintaining an
  efficient and effective filing system to minimize loss and misplacement of
  records.
• Typing of documents and ensuring safe custody
  of such documents.
• Make appointments and maintaining the Office
  Diary.
• Attend to day to day administrative matters.
• Ensure timely provision of office supplies,
  equipment, stationery and other logistics.
• Perform any other duties that may be assigned
  by the Head of Department.

• The applicant should hold a Uganda Advanced
  Certificate of Education with at least two principal passes.
• The Administrative Assistant should also hold
  a Diploma in Secretarial Studies from a recognized awarding institution.
• A minimum of three years’ experience as a
  Secretary / Administrative Assistant in a busy organization.
• Previous experience in an academic
  institution of higher learning shall be a great asset.
• Computer literacy skills especially Microsoft
  office packages.
• Working knowledge of using various office
  machines like fax, photocopiers and audio equipment.
• The applicant must be detail-oriented.
• Good Public Relations and Customer Care
  skills
• Skilled at multitasking.
• Good records and information management
  skills
• Computer knowledge
• Proven ability to work under minimal
  supervision.
• Be a person of high integrity.

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