Fresher Office Assistant NGO Jobs – Mercy Corps

  Administration Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Uncategorized
Job Title:      Office Assistant
Organization: Mercy Corps
Duty Station: Kampala, Uganda
About US:
Mercy
Corps is a leading global relief and development agency saving and improving
lives in the world’s toughest places. In more than 40 countries, we partner
with local people to put bold ideas into action, help them overcome adversity
and build stronger communities. We help communities survive and move beyond
emergencies. When natural disasters strike, economies collapse or conflict
flares, Mercy Corps is there. Working with communities, we leverage local logic
to help people transform their lives to grow more food, earn higher incomes and
ultimately advocate for their needs. We see global challenges as an invitation
to pioneer innovative, sustainable solutions.
Job Summary: The Office Assistant will support the operations,
administration and programme functions of the organization as may be assigned.
Key Duties and Responsibilities: 
  • Offer office support services for management
    of office reception receive & attend to office visitors & direct
    them as appropriate.
  • Attend to all incoming and outgoing office
    telephone calls & ensure office telephones are used appropriately for
    official business
  • Ensure offices are kept clean, orderly &
    organized at all times.
  • Keenly monitor and control office supplies,
    & consumables ensuring that proper records are maintained for storage
    & usage of all supplies & consumables.
  • Support the establishment & maintenance
    of a filing system for the office & ensure all official documents are
    appropriately filed & stored.
  • Prepare and initiate requests for all
    payments & procurement of goods & services.
  • Assist the Finance & Operations Manager
    with scheduling the usage of project vehicles on a daily basis.
  • Ensure all office equipment’s are well
    maintained & appropriately used by staff.
  • Support programme staff & the Finance
    & Operations Manager with scheduling meetings for programme events
    plus making venue & travel bookings for staff & guests.
Qualifications, Skills and Experience: 
  • The applicant should at least hold a Diploma
    in Business & Secretarial Studies from a reputable Higher Institution
    of Learning.
  • A minimum of two years’ work experience at
    level of Administrative Assistant
  • Good knowledge of basic office systems &
    procedures
  • Working knowledge on operation and
    maintenance of various office equipment’s
  • Good computer skills in word, excel, &
    power point presentations
  • Excellent oral and written communication
    skills in English.
  • Previous work experience with Donor funded
    projects & NGO’s
How to Apply: 
All
suitably qualified and interested applicants should send their application
letters, copies of academic qualifications/ certificates & a detailed CV
including email contacts of 3 work related referees. Applications should be
addressed to the Team Leader and hand delivered at Embassy Plaza Ggaba Road,
4th Floor Office No. D6 in properly sealed envelopes indicating position
applied for.
Deadline:  10th June 2016
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