The Ugandan Jobline

• Work in close collaboration with the Mission
  Coordination Team, creates an annual HR strategy for the mission.
• Keenly reviews the mission Internal
  Regulations, ensuring that it is compliant with the ACF policy, local
  labor and tax laws.
• Regularly monitors mission activity to ensure
  teams remain compliant with HR policies and procedures.
• Offer support to the Country Director and
  other supervisors whenever staff management issues require informal or
  formal disciplinary action, ensuring each incident is appropriately
  documented.

• Ensure complete and up-to-date personnel
  files are maintained for all locally and hired staff as well as for
  international staff
• Prepare and monitor the details of all local
  labour contracts. Ensure all staff have valid employment contracts and
  follows up closely with HQ the international staff documents.
• Works closely with the local authorities on
  all HR matters concerning local and international staff.

• Ensure that the following core ACF HR tools
  are applied to the mission salary structure: ACF Function Scale, ACF
  Seniority rules, and ACF benchmarking reviews
• Works with the Senior HRO and Finance Co to
  periodically review the salary scale to ensure it remains competitive with
  other local organizations and responds to increases/decreases in the local
  cost of living
• Works in liaison with the Finance Coordinator
  in the preparation and payment of the national staff payroll including
  salaries, special allowances, and social security contributions.
• Collaborates with Finance Coordinator for
  follow up of expatriate costs at mission level

• Regularly reviews all job descriptions at the
  start of the recruitment process to ensure that they are standardized
  across the mission. Suggests changes to the supervising manager so that
  they reflect the current and upcoming program needs and activities,
  identifying required qualifications as well as both essential and
  preferred selection criteria
• Implements standard and best practice
  recruitment procedures for all locally hired staff.
• Wherever possible, assists all program
  managers and coordinators with interviewing and selecting new staff
  (especially for new positions and key line management positions).
• Ensures updated job descriptions for all
  international staff positions are sent to the Head of Programs, Country
  Director & Sr. HR Officer at least 2 months before each end of
  contract date, or as soon as possible after international staff’s
  departure is known.

• Oversees the staff review process using performance
  appraisals and regular meetings with line managers.
• Trains and assists line managers to prepare
  and deliver Performance Appraisals on time
• Works with individual line managers to ensure
  that the training and development needs of all national staff are clearly
  identified and possible options discussed and implemented.

• Ensures regular meetings are held with the
  staff representatives.
• Prepares and submits a monthly HR report to
  the CD & Senior HRO.
• Meets at least twice a month (either by Skype
  or phone) with the Senior HRO.

• The ideal candidate for the Action Against
  Hunger (ACF) HR Coordinator job placement should hold a Master’s degree in
  Human Resources or in Social Sciences, International Relations, Psychology
  or any related field.
• At least three to five years’ experience as
  an HR professional, with a sound knowledge of recruitment, payroll &
  benefits management, training & development, and team management.
• Humanitarian field experience, preferably as a member of a country management team
• Previous exposure and experience
  communicating in different cultural work environments & with a wide
  diversity of cultures
• Diplomatic, able to mediate conflict in
  stressful conditions
• Computer literacy i.e. working knowledge of
  MS Office (high proficiency in Excel); comfortable working with computers
  with minimal IT support.
• Ability to cooperate with subordinates,
  colleagues and supervisory staff at all levels
• Ability to work in a stressful environment,
  taking initiative & prioritizing multiple tasks with minimal
  supervision.
• Comfortable applying HR policies consistently
  & tactfully
• Excellent organizational skills,
  detail-oriented.
• Excellent written & verbal communication
  skills are a must. Ability to explain complex concepts in straight-forward
  language
• Ability to maintain confidentiality while
  managing difficult HR cases
• Genuine interest in & commitment to the
  humanitarian principles of Action Against Hunger.
• Excellent interpersonal skills, ability to
  work both independently & as a member of a team.
• Fluent written & spoken English.

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