The Ugandan Jobline

• In charge of drafting correspondence for
  Management as requested;
• Responsible for monitoring and alerting on
  deadlines for submission of required documentation;
• Offering support to the Team Leaders and Desk
  Officers in preparing and finalizing documents,
• Supporting in the preparations for missions
  of the Head Of Office/Deputy Head of Office providing dossiers, official
  authorizations and clearances, bookings, as well as processing travel
  claims upon return from travel;
• The incumbent will be serving as final check
  for timeliness and quality control of all communications and documents to
  be signed by the Head/Deputy Head of Office;
• Coordinate and prepare internal and external
  meetings for the Head of Office/Deputy Head of Office, handling all
  necessary arrangements – establishing and maintaining the Chief’s ongoing
  calendar;
• In charge of maintaining and organizing the
  filing system for Management: Record, distribute and file in  Record, distribute and file in an
  efficient registry and filing system all incoming and outgoing
  correspondence
• Offer administrative support and compile
  pending administrative issues for the attention of the Head and Deputy
  Head of Office.

• The ideal candidate for the United Nations
  UNHCR Office Assistant job opportunity should have completed secondary
  education. Possession of a University degree in Humanities, Social Science
  or other related areas will be an added advantage.
• A minimum of four years of combined
  progressively responsible experience in related area of work. 
• Language: Fluency in oral and written English.
  

• Professionalism – Comprehensive knowledge and
  understanding of human rights-related matters; ability to identify
  problems, i.e., political, ethnic, racial, gender-based, social, economic,
  etc., causing civil unrest in a country or geographic area; demonstrated
  research and analytical skills, including the ability to identify and
  participate in the resolution of relevant issues/problems; basic knowledge
  of institutional mandates, policies, guidelines, etc., related to human
  rights; skill in developing sources for data collection.
• Planning and Organizing – Ability to establish priorities
  and to plan, coordinate and monitor own work plan; Demonstrated ability to
  apply good judgment in the context of assignments given;
• Communication – Ability to speak and write in a
  clear and concise manner, including ability to draft a variety of reports,
  correspondence, etc.; Technological Awareness – Good computer skills,
  including proficiency in word processing, excel, spreadsheets, other and
  relevant software packages;
• Teamwork – Good interpersonal skills; ability to work
  in a multi-cultural, multi-ethnic environment with sensitivity and respect
  for diversity.

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