Head of Base – Northern Uganda NGO Jobs – Action Against Hunger (ACF)

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Organisation: Action Against Hunger (ACF)
Duty Station: Uganda
Reports to: Field Coordinator
About US:
Action
Against Hunger (ACF) is an International Humanitarian NGO which has been in
existence for over thirty years. ACF has been implementing Food Security and
Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in the Lango,
Acholi, West Nile and Karamoja regions of Northern Uganda.
Job Summary: The Head of Base – Northern Uganda will manage all
aspects of logistics, Finance and Human Resource as well as provide support to
Programmes in Northern Uganda. The incumbent will also be responsible for
security of ACF staff, equipment and compounds in ACF bases through constant
monitoring of the security and humanitarian context of Northern Uganda and
enforcement of security protocols. The Head of Base will oversee the logistics
and administration departments and staff in Adjumani & Kiryandongo base.  
Key Duties and Responsibilities: 
Procurement:
  • Ensure the timely purchase of goods and
    services for all programs department
  • Ensure the respect of all procurement procedures
    through a transparent process, regularly visiting suppliers whenever
    necessary to ascertain prices on the local market
  • Actively promote efficiency and cost
    effectiveness in procurement by planning purchases ahead (promote
    procurement plans, enforce monthly orders of materials…) and by making
    regular orders to the capital
Fleet Management:
  • Maintain the fleet in good mechanical
    conditions through the respect of the maintenance plans and other ACF
    fleet policies in place.
  • Ensure that all the equipment in Adjumani and
    Kiryandongo is properly maintained and tracked as per the ACF Uganda
    equipment policy and general kit log rules, by carrying out regular
    inventories on the base and checking the relevant documentation
Finance:
  • Prepare the cash forecast for the base
    respecting deadline.
  • Follow closely the accountancy with the base
    admin
  • Ensure that accountancy is entered daily in
    accounting system SAGA.
  • Weekly cash and advances controls to be sent
    to the Financial Coordinator (FIN-CO).
  • Weekly random check of invoices.
  • Sending of the accountancy to FIN-CO
    respecting deadline.
Human Resources:
  • Ensure that mission HR procedures and staff
    regulations are implemented on the base, especially on: Recruitment, Administrative
    action (process to follow carefully), Termination of contracts and
    Payments of per-diems.
  • Ensure that the monthly salary database and
    leave document prepared by the base admin are correct and sent on a timely
    manner to Capital.
  • Ensure that all newly recruited ACF national
    staff is briefed correctly on his Job Description and the code of conduct
    of ACF
  • Ensure the safety and security of ACF staff,
    equipment and base in Gulu Base and Northern Uganda sub-bases.
  • Brief all new ACF expatriates on ACF safety
    and security procedures on the base. Follow up security situation at the
    field level, and take decisions accordingly (especially movements) in
    collaboration with the CD and LOG-CO.
  • Actively participate to the update the
    regional security plan as necessary, in collaboration with LOG-CO and CD.
  • Represent ACF externally in all meetings with
    government and other stakeholders in Gulu and at regional level (when
    required)
Qualifications, Skills and Experience:
  • The ideal candidate for the Action Against
    Hunger (ACF) Head of Base job placement should hold a Bachelors’
    degree in Logistics or Finance or Human Resource. Possession of a Diploma
    in Project Management is an added advantage.
  • Significant experience in logistic, Finance
    and HR procedures
  • Skilled in logistic evaluation and recommendation
  • Skilled and experienced in capacity building
  • IT (network)/ communication equipment
    knowledge
  • Respectable personality, good communicator,
    leadership
  • Ability to develop relationships with other
    actors.
  • Significant experience in logistics of NGO, experience
    in African context.
  • Ability to exercise sound judgment and make
    decisions independently
  • Extremely flexible with the ability to cope
    with stressful situations
  • Excellent reporting skills with good oral and
    written communication skills
  • Knowledge of the local language (Northern
    Uganda) is an added advantage
  • Fluency in written and spoken English
How to Apply:
All
suitably qualified and interested candidates should send their applications
which should include ONLY a cover letter, CV (not more than 4 pages) with at
least three referees and a daytime telephone contract. For email applications
please note that attached documents should not be larger than 2MBs. All
documents should be zipped in one folder. Any email larger than 2MBS will not
be considered. Please send your email application to:
recruitment.ug@acf-international.org mentioning “Head of Base (Northern
Uganda)” in the subject line.
Deadline: 7th July 2016 by 5:00 pm

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