The Ugandan Jobline

• Set-up and maintenance of the office filing
  system in accordance with the UNDP Global Filing System and the Office
  intranet/E-documentation.
• The incumbent will be in charge of opening of
  new subject files as required and disposal of old files in accordance with
  the established retention schedule.
• Responsible for the maintenance of archives,
  making sure files are properly stored and accessible; safe keeping of
  documents according to the office E-documentation system.
• Provision of photocopies of material from the
  confidential registry files, as requested by staff. Assistance in the
  collection of  reference and
  background material from registry files
• Establishment and maintenance of records
  system of file movements within the office; maintenance of the office
  circulation and reading files using efficiently the office intranet system
• Preparation of correspondence and reports
  related to registry activities
• Participation in the creation and maintenance
  of an electronic registry/archive system in close cooperation with the ICT
  staff

• Receipt, registration, coding and forwarding
  of incoming faxes, letters and other correspondence to proper department/unit/officer.
• In charge of the registration and dispatch of
  the outgoing communications, including pouch, and follow-up distribution.
  – Prepares the summary of enclosure forms and necessary documents and
  maintains the file on pouches received to ensure that all bags are
  accounted for.
• Ensures cost recovery on Pouch
  Operations  prorating and billing of
  user agencies.

• Responsible for the preparation of tenancy
  agreement; announce availability of vacant houses, facilitates  inspection of houses by intending
  tenants, receives complaints from tenants and reports to the supervisor;
• In charge of monitoring of rent payments and
  payment for utilities;
• Facilitation and maintenance of records on
  repair of houses and equipment, generator, lawn mower etc and any other
  duties assigned .

• Strengthen their knowledge and understanding
  of the concept of volunteerism by reading relevant UNV and external
  publications and take active part in UNV activities (for instance in
  events that mark IVD);
• Be acquainted with and build on traditional
  and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary
  action that they are undertaking, including participation in ongoing
  reflection activities;
• Contribute articles/write-ups on field
  experiences and submit them for UNV publications/websites, newsletters,
  press releases, etc.;
• Assist with the UNV Buddy Programme for
  newly-arrived UN Volunteers;
• Promote or advise local groups in the use of
  online volunteering, or encourage relevant local individuals and
  organizations to use the UNV Online Volunteering service whenever
  technically possible.

• The ideal candidate for the United Nations
  UNDP Administrative Assistant (Registry and Housing) job opportunity
  should have completed secondary education.
• A minimum of two years of relevant experience
  in administration support service/Registry and Housing
• Ability to work with computers and office
  software packages (MS Word, Excel, etc.) and knowledge of spreadsheets and
  database packages.
• Demonstrated client-oriented approach
• Ability to work with people of different
  national and cultural backgrounds.

• Demonstrates commitment to UNDP’s mission ,
  vision and values
• Displays cultural , gender , religion , race
  , nationality and age sensitivity and adaptability

• Share knowledge and experience
• Provision helpful feedback and advice to
  others in the office

• Demonstrates good IT skills
• Good knowledge of the UNDP global filing
  system
• Understanding of UNDP operations procedures

• Focuses on the result for the client and
  responds positively to feedback
• Consistently approaches work with energy and
  a positive , constructive attitude
• Remains calm, in control and good humored
  even under pressure
• Responds positively to critical feedback and
  different points of view

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