The Ugandan Jobline

• Verify payment documentation for accuracy and
  completeness before posting to QBs.
• Manage petty cash accounts, including
  ensuring the maintenance of an appropriate level of petty cash in safe
  deposit.
• In charge of the preparation and continuously
  update the vendor tracker as per guidelines/ requirements by Contracts
  department.
• Work closely with the finance team, ensure
  that all costs in the project adhere to USAID/URC regulations, and are
  allowable, reasonable and allocable.
• Support the Finance Officer in addressing all
  monthly field report review comments from home office including providing
  feedback for missing vouchers and outstanding information following review
  of payment documentation.
• Ensure all financial documents, journals and
  payment vouchers are filed in a timely manner.
• Preparation of monthly payment vouchers and
  accountability journals for review before the Finance Manager sends to the
  home office as per policy.
• Offer support in the maintenance of a proper
  filing system for all financial reports, and other finance documentation.
• Receipt of hotel invoices from the admin
  department and ensure completeness and timely reconciliation of the same
  with their respective accountabilities before payment is affected.
• Work in close collaboration with the program
  team to ensure that all the necessary support documentation and information
  is obtained for direct payment of various teams we work with in the field.
• Liaise with the operations department to
  ensure timely receipt, reconciliation and payment of telephone, internet
  and modem bills
• Work closely with the operations department
  to ensure receipt of invoices and necessary support documentation for
  timely payment of vendors.
• Support the Finance Officer in gathering
  information and documentation required in preparing tax reports.
• Prepare and maintain a tracking log of all
  documents received in and released from finance department.
• Perform any other project related task
  assigned by the supervisor, Finance Manager and/ or Chief of Party.

• The ideal candidate should preferably hold a Bachelor’s
  degree or its equivalent from a recognised University with an Accounting
  or Finance bias.
• A minimum of two years’ experience with an
  NGO in Accountancy & Financial Management.
• Good Understanding of Accounts/Finance donor
  requirements.
• Impeccable level of integrity.
• Computer literacy i.e. working knowledge of
  Quick Books is added advantage.

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