Job Title: Assistant Accountant
Organization: Uganda Joint Christian Council (UJCC)
Duty Station: Kampala, Uganda
Reports to: Operations Accountant
About UJCC:
Uganda
Joint Christian Council (UJCC) is a faith-based ecumenical organization that
was established in 1963 and registered as a trustee under the Trustees
Incorporation Act. Its current membership comprises the Church of Uganda, The
Roman Catholic Church and the Uganda Orthodox Church, which together constitute
about 78% of Uganda’s population. UJCC was established after Uganda’s
independence in 1962 at a time when the country was undergoing a transition
politically, economically and socially.
Joint Christian Council (UJCC) is a faith-based ecumenical organization that
was established in 1963 and registered as a trustee under the Trustees
Incorporation Act. Its current membership comprises the Church of Uganda, The
Roman Catholic Church and the Uganda Orthodox Church, which together constitute
about 78% of Uganda’s population. UJCC was established after Uganda’s
independence in 1962 at a time when the country was undergoing a transition
politically, economically and socially.
Job Summary: The Assistant Accountant provides support to the
Operations Accountant in managing financial transactions in accordance with
UJCCs policies and procedures as well as any government regulations and
requirements.
Operations Accountant in managing financial transactions in accordance with
UJCCs policies and procedures as well as any government regulations and
requirements.
Key Duties and Responsibilities:
- Participate in planning of undertakings for
the accounts office. - Support in the coordination and effective
implementation of all undertakings by the accounts office of UJCC in
consultation with the Operations Accountant entailing the following: - Writing cheques and cheque payment vouchers
and presenting them for signing, while ensuring that all cheques presented
for signing have adequate supporting documents. - Handle all cheque payments and ensure that
all cheques written are recorded in the cheque register. - Safely keep all Council cheque books and
update the Operations Accountant with a record of the cheque books held
for each bank account and the number ranges. The used cheque books should
be in the custody of the accountant. - Prepare timely bank reconciliation statements
on a monthly basis and make sure they are checked and approved. - Maintain the creditors and debtors ledgers
and ensure they are reconciled on a monthly basis. - The incumbent will withdraw and disburse
funds accordingly from the Bank for the Council’s operations. - Maintain office petty cash and ensure that
all petty cash payments have been properly requisitioned and authorized
including disbursement, replenishment and documented in the petty cash
book. - Disburse both cash payments to staff and
cheque payments to suppliers. - Follow-up accountability of financial
transactions with staff members and making sure they promptly account
within 7 days of activity implementation and report to the Operations
Accountant accordingly. - Ensure that all payment vouchers are properly
filed for easy accessibility and with all supporting documents attached. - Monthly reporting to the accountant providing
fully reconciled reports detailing income, expenditure and cash/ bank
reconciliations, budget follow ups and tracking. - Ensure that all expenses are properly
authorized before payments are effected. - Ensure that all payments are prepared on time
and in accordance with all financial guidelines - Maintain a filing system in accordance with
UJCC guidelines. - Prepare the journal vouchers, which refer to
the cashier’s activities: journal vouchers for payments and receipts - Support the Operational Accountant in
preparation and follow up of budgets for UJCC projects and programmes. - Ensure that all bookings in cash-books are
done on a daily basis for all undertakings and in strict compliance with
guidelines to include advances and pre-payments. - Assist the Operations Accountant to prepare
the monthly staff payroll ensuring that all statutory deductions have been
made and remitted to the relevant bodies. In addition ensure that salary
advances are recovered on schedule. - Creates spreadsheets to enable easy cash /
required documents handling for UJCC projects and programmes. - Provides documentation required by Auditor
and/or Donors on various financial undertakings of UJCC. - Actively participate when called upon during
external audits of Council’s books. - Make sure that all cash and cheques received
by the Council are receipted and promptly deposited in the Bank - Participate in the preparation of final
Accounts ready for external Audit. - Keep the fuel order book and prepare fuel
orders based on approved fuel requisition forms. - Maintain a schedule for payment of utilities
and standing orders for UJCC undertakings. - Promote UJCC’s corporate and ecumenical image
and status. - Perform other duties that may be assigned by
the Operations Accountant.
Qualifications, Skills and Experience:
- The ideal candidate should have at least five
years’ experience working in Accounts Department with minimum supervision. - Knowledge of TALLY Accounting System is a must.
N.B: The successful candidate must be ready to start
work immediately after the interview.
work immediately after the interview.
How to Apply:
All
candidates must attach copies of all testimonials e.g degree certificate,
professional certificates, all in Accounting.
candidates must attach copies of all testimonials e.g degree certificate,
professional certificates, all in Accounting.
Each
applicant must attach a letter of recommendation from the mother Church where
he/she attends. The letter should be
signed by the Parish Priest concerned.
applicant must attach a letter of recommendation from the mother Church where
he/she attends. The letter should be
signed by the Parish Priest concerned.
Give
three names of referees including your previous supervisors.
three names of referees including your previous supervisors.
Please
address your Application to:
address your Application to:
Executive
Secretary
Secretary
Uganda
Joint Christian Council
Joint Christian Council
Plot
1554, Block 15, Gogonya Bypass
1554, Block 15, Gogonya Bypass
Kibuga
– Nsambya East Zone
– Nsambya East Zone
P.O
Box 30154, Kampala. Uganda
Box 30154, Kampala. Uganda
E-mail
to: [email protected] /
[email protected]
to: [email protected] /
[email protected]
Deadline: 5th August
2016
2016
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