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• Participate in planning of undertakings for
  the accounts office.
• Support in the coordination and effective
  implementation of all undertakings by the accounts office of UJCC in
  consultation with the Operations Accountant entailing the following:
• Writing cheques and cheque payment vouchers
  and presenting them for signing, while ensuring that all cheques presented
  for signing have adequate supporting documents.
• Handle all cheque payments and ensure that
  all cheques written are recorded in the cheque register.
• Safely keep all Council cheque books and
  update the Operations Accountant with a record of the cheque books held
  for each bank account and the number ranges. The used cheque books should
  be in the custody of the accountant.
• Prepare timely bank reconciliation statements
  on a monthly basis and make sure they are checked and approved.
• Maintain the creditors and debtors ledgers
  and ensure they are reconciled on a monthly basis.
• The incumbent will withdraw and disburse
  funds accordingly from the Bank for the Council’s operations.
• Maintain office petty cash and ensure that
  all petty cash payments have been properly requisitioned and authorized
  including disbursement, replenishment and documented in the petty cash
  book.
• Disburse both cash payments to staff and
  cheque payments to suppliers.
• Follow-up accountability of financial
  transactions with staff members and making sure they promptly account
  within 7 days of activity implementation and report to the Operations
  Accountant accordingly.
• Ensure that all payment vouchers are properly
  filed for easy accessibility and with all supporting documents attached.
• Monthly reporting to the accountant providing
  fully reconciled reports detailing income, expenditure and cash/ bank
  reconciliations, budget follow ups and tracking.
• Ensure that all expenses are properly
  authorized before payments are effected.
• Ensure that all payments are prepared on time
  and in accordance with all financial guidelines
• Maintain a filing system in accordance with
  UJCC guidelines.
• Prepare the journal vouchers, which refer to
  the cashier’s activities: journal vouchers for payments and receipts
• Support the Operational Accountant in
  preparation and follow up of budgets for UJCC projects and programmes.
• Ensure that all bookings in cash-books are
  done on a daily basis for all undertakings and in strict compliance with
  guidelines to include advances and pre-payments.
• Assist the Operations Accountant to prepare
  the monthly staff payroll ensuring that all statutory deductions have been
  made and remitted to the relevant bodies. In addition ensure that salary
  advances are recovered on schedule.
• Creates spreadsheets to enable easy cash /
  required documents handling for UJCC projects and programmes.
• Provides documentation required by Auditor
  and/or Donors on various financial undertakings of UJCC.
• Actively participate when called upon during
  external audits of Council’s books.
• Make sure that all cash and cheques received
  by the Council are receipted and promptly deposited in the Bank
• Participate in the preparation of final
  Accounts ready for external Audit.
• Keep the fuel order book and prepare fuel
  orders based on approved fuel requisition forms.
• Maintain a schedule for payment of utilities
  and standing orders for UJCC undertakings.
• Promote UJCC’s corporate and ecumenical image
  and status.
• Perform other duties that may be assigned by
  the Operations Accountant.

• The ideal candidate should have at least five
  years’ experience working in Accounts Department with minimum supervision.
• Knowledge of TALLY Accounting System is a must. 

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