The Ugandan Jobline

 

Job Title:    Finance and Administration
Assistant (10 Fresher Job Opportunities)

Organization:  Youth Alive Uganda

Project Funding Source: United States Agency for International
Development (USAID)

Duty Station: Agago,
Apac, Dokolo, Gulu, Omoro, Kitgum, Kole, Nwoya, Oyam, and Lira, Uganda

Reports to: Project
Accountant

 

About US:

Youth Alive Uganda
is the leader in innovative children, adolescents and youth integrated
development programming since 1993. Youth Alive Uganda is a registered youth
led and children/youth focused NGO that implements children and youth
integrated development programs across the country in four thematic areas;
Health, Livelihood, Education, Human rights and skills Development and Mentorship.

 

About USAID Project:

Youth Alive Uganda
is an Implementing Partner on the five-year, USAID-funded Integrated Child and
Youth Development (ICYD) Activity in partnership with World Education Bantwana
Initiative and Education Development Centre. The goal of (ICYD) Activity is for
Ugandan children and youth, especially the most vulnerable, to receive the
support and services necessary to lead resilient, healthy, and productive
lives. The USAID ICYD activity aims to improve learning outcomes, advance HIV
epidemic control in Uganda and ensure that children and youth have the
opportunity to lead resilient, healthy and productive lives. The USAID ICYD
Activity will deliver critical HIV/GBV/violence prevention and response
services to children and youth and their families in communities, clinics, and
schools.

 

Job Summary:  The Finance and Administration Assistant will
support day to day financial operations ensuring financial accountability,
reporting, budgeting monitoring and Analysis, and financial documentation while
following Youth Alive financial policies and procedures. This position will be
based at the Youth Alive ICYD field offices.

 

Key Duties and Responsibilities:  

·       
Receive
invoices from vendors and subcontractors for review and ensure timely payment
by the project.

·       
Prepare
documentation for payment transactions including but not limited to vouchers,
staff expense reports and ensured that appropriate documentation and approvals
are obtained.

·       
Maintain
the Activity accounting files system (both hard and soft copy), ensuring all
vouchers are in order, with required back-up documentation.

·       
Review
completed payments, follow up with respective vendors, subcontractors with
proof of payment and request for receipts after verifying funds transfer.

·       
Support
field staff in the preparation of project budgets.

·       
Assist
with the collection, review and verification of staff timesheets and ensure
that they are submitted on a timely basis.

·       
Assist
with monthly bank /mobile money reconciliations to verify the accuracy of
transactions posted in the accounting software.

·       
Support
with petty cash account management and monthly petty cash transaction
reconciliation for the regional offices and ensure that all original documents
are properly archived.

·       
Assist
the Activity team to maintain daily office functions.

·       
Coordinate
logistical support.

·       
Monitor
office equipment and supplies.

·       
Responsible
for routine administrative tasks, including but not limited to distribution of
invitations, letters, books, meeting minutes, and other printed materials as
needed.

·       
Support
office with printing, copying and binding materials.

·       
Ensure
Activity staff administrative needs are met.

·       
Assist
with Activity travel, such as coordinating hotel bookings, ticket reservations,
and car arrangement.

·       
Carry
out other duties and responsibilities as directed by the Project Accountant.

·       
Reviewing
Travel advances and expense reports.

·       
Explain
generally accepted accounting principles, USAID and Youth Alive regulations to
staffs and consultants as necessary

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s Degree in related field

·       
Professional
accounting qualification is an added advantage (CPA, ACCA)

·       
1+ years
of progressive experience in finance and administration

·       
Experience
with USAID finance, human resources, procurement policy, or logistics
preferred.

·       
Ability
to apply laws, regulations and instructions and interpret Youth Alive and USAID
policy.

·       
An
extremely well organized individual with sound technical skills, analytical
ability, good judgement, and strong operational focus.

·       
Previous
experience with financial duties, including handling of petty cash.

·       
Fluent
English required

 

How to Apply:

All interested
candidates should send their application letters and resumes (no academic
documents) in a SINGLE PDF DOCUMENT to careers@youthaliveuganda.org. The subject
of the email should contain job title and name of the candidate.

 

Note:
Hand delivered applications will not be considered.

 

Deadline: 29th October 2020 by 05:00pm Ugandan time

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs