Records Officer – Administration Job Careers – National Identification and Registration Authority (NIRA)

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Job
Title:          Records Officer – Administration
Organization: National Identification and Registration
Authority (NIRA)
Duty
Station: Kampala, Uganda
Reports
to: Administration
Manager
About
US:
The National Identification
and Registration Authority (NIRA) was established on the passing of the Uganda
Registration of Persons Act, 2015. The Act was made to harmonise and
consolidate the law on registration of persons; to provide for registration of
individuals and to establish a national identification register. It provides
for the mandatory registration of all Ugandan citizens within Uganda and abroad
as well as aliens identification cards and for related matters.
Job
Summary: The Records
Officer – Administration provides administrative support in the day to day
activities of the Department.
Key
Duties and Responsibilities: 
  • Keep
    the Registry and all official NIRA documents
  • Opens
    and Keeps up-to date files for all staff including all HR related
    documents, i.e. staff bio date, pay information, contract addendums,
    discipline records, training and development, leave records etc.
  • Ensures
    safe custody and proper use of all institutional records in accordance
    with the Information Act and other relevant policies and procedures of the
    Organization
  • The
    jobholder notifies management of adequacy of NIRA’s records policy or ay
    gaps thereof in order to update it in line with the evolving laws and
    regulations and the needs of the organization
  • Ensures
    completeness of all NIRA records and access only to authorized persons and
    advises management on good retention procedures
  • The
    incumbent ensures that no record or file leaves the registry without
    proper authorization
  • Performs
    any other duties which may be assigned from time to time by the
    Administration Manager
Qualifications,
Skills and Experience:
  • The
    ideal candidate for the National Identification and Registration Authority
    (NIRA) Records Officer – Administration job placement should hold a Bachelor’s
    Degree with Honors in Library and Information Science, records management
    or archive management or a related field from a recognized University
  • At
    least three years (3) relevant working experience in a reputable public or
    private organization.
  • High
    level of integrity and confidentiality
  • Excellent
    organization skills and ability to work with minimal supervision
  • Excellent
    communication and interpersonal skills
  • Computer
    literacy skills
How
to Apply:
All suitably qualified and
interested persons should send their applications, curriculum vitae, copies of
academic and professional certificates/ testimonials to the National Director,
Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya,
Kampala, P.O. Box 3024, Kampala or hand deliver the application at its offices
indicated above from 8.00am to 5.00pm, Monday to Friday. Please indicate a
daytime telephone contact and names and contact details of three professional
referees. Also, in your application letter and on the cover of the envelope,
clearly indicate which position you are applying for.
Deadline:
24th August, 2016
NB:
If you do not hear from NIRA within two months from the closing date, please
consider your application unsuccessful. Only shortlisted candidates will be
contacted. Any form of canvassing or lobbying will lead to disqualification.
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