Executive Assistant/Receptionist NGO Jobs – Send a Cow (SAC) UK

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Organisation: Send a Cow (SAC) UK
Duty
Station: Kampala,Uganda
Reports
to: Finance &
Administration Manager
About
US:
Send a Cow (SAC) was
founded in the UK in 1988 to help transform lives, by helping African families
and orphans to grow enough food to eat, sell their produce and develop small
businesses that last. They have provided livestock, seeds, training and ongoing
support, to help over a million lives and their families that live in abject
poverty. The Send a Cow Group currently constitutes Country Programmes in seven
African countries plus the UK and USA, together with a Group Executive which is
based in the UK.
Job
Summary: The Executive
Assistant/Receptionist will support the administrative function at the Uganda
Country Office by providing secretarial and related administrative support to
the Country Office. The incumbent will also provide courteous front-line
services for the Kampala Office and Send a Cow Uganda and ensure effective
operation of the switchboard so as to enhance the good image of the Kampala
Office and Send a Cow Uganda.
Key
Duties and Responsibilities: 
  • Assist
    the Country Director in managing all his appointments and documentation.
  • Set
    up and maintain a filling system for all departments at the Country
    Office.
  • In
    charge of tracking communication with the Country Office.
  • Assist
    the Country Director and the Finance & Administration Manager in
    organizing Office meetings and take minutes thereof.
  • Support
    managers and staff to make official telephone calls and where applicable
    respond to communication.
  • Making
    follow-ups of the Country Director and the Finance & Administration
    Manager programmes and activities.
  • Draw
    up lists and budgets of office supplies requirements and submit them to
    administration.
  • Responsible
    for typing of reports and other official documents for the managers.
  • Receive
    incoming and outgoing telephone calls as and when required.
  • Keenly
    review monthly telephone bill and apportion the telephone bill according
    to users.
  • Receive
    and attend to visitors whilst they await appointments.
  • Receive
    documents, which may be delivered to the office, ensuring that these are
    distributed to the respective addressee.
  • Manage
    the maintenance of the switchboard system, notifying the service providers
    immediately of any problems with the telephone lines or with the operating
    system.
  • Ensure
    that the reception area and the entire office is kept neat and tidy so as
    to maintain the good image of the organisation.
  • Perform
    any other duties assigned by supervisor.
Qualifications,
Skills and Experience: 
  • The
    applicant for this placement must hold a Bachelor’s degree in Business
    Administration or any related field
  • A
    minimum of three years of related administrative experience
  • Working knowledge of office switchboard systems is desired
  • Excellent
    communication skills
  • Excellent
    interpersonal skills          
  • Good
    team player.
  • Highly
    flexible.          
  • Applicants
    should also have empathy with Send a Cow’s Christian foundation and core
    values
How
to Apply:
All candidates are
encouraged to submit the following documents as they apply:
Send
the completed documents to: applications@sendacow.org
Deadline: 19th August, 2016 by 5:00 PM
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