The Ugandan Jobline

 Job Title:    Administrative Assistant (Fresher
Jobs)

Organisation: Uganda
Development and Health Associates (UDHA)

Duty Station:  Uganda

Reports to: Finance
and Administration Manager

 

About US:

Uganda Development
and Health Associates (UDHA) strives to empower, promote and strengthen key
health and development interventions in communities we work. We envision a
society in which people are fully empowered to manage their health and
development needs. UDHA is Sub Recipient to TASO under the new funding model
implemented in partnership with TASO and aims to support the implementation of
Uganda’s Response to the HIV/AIDS and Tuberculosis.

 

Job Summary: The
Administrative Assistant will undertake administrative functions on behalf of
management to manage and control institutional resources and stakeholder
interests.

 

Key Duties and Responsibilities:  

·       
To
handle the day-to-day communications for the executive director or managerial
employees in the organization

·       
Maintain
and upkeep office equipment and furniture

·       
Follow
through on maintenance agreements and contracts

·       
Ensure
timely payment of utility bills

·       
Prepare
order and maintain office supplies

·       
Organize
meetings between staff and other partners

·       
Maintain
calendars, schedules and coordinate travel arrangements

·       
Prepare
and distribute minutes of meetings and keep management informed of activities
in the field

·       
Prepare
and distribute correspondence

·       
Prepare,
issue and reconcile fuel voucher

·       
To
operate as the organization’s gatekeeper because almost everything crosses her
desk first

·       
To
answer calls, take messages and schedule staff and management meetings

·       
To open
and sort mail and deliver it to the appropriate personnel

·       
To
respond to email inquiries or route them to the appropriate department

·       
To
create draft communications for the executive officers overview

·       
To
maintain electronic and paper filing systems for administration of the
organization

·       
To keep
the office organized and running efficiently

·       
To
Manage Office equipment such as printers, cameras, Computers, projectors and
copiers that fall under her purview.

·       
To
handle office equipment failures and calls repair technicians.

·       
Any
other duties as assigned by the supervisor and/or management

 

Qualifications, Skills and Experience:

·       
Diploma
in office administration from a recognized/ reputable institution.

·       
Bachelor’s
degree in Office Management, from a recognized and reputable institution is an
added advantage.

·       
Fluent
spoken and written English

·       
Good
communication skills and positive attitude to team work

·       
Good
computer skills in MS office and Basic internet applications.

·       
Supply
Management and Inventory Control

·       
Strong
interpersonal and communication skills.

·       
Ability
to represent and report writing skills.

·       
Advanced
computer skills in Ms Word, Excel, Power Point presentation, Creating forms,
org charts, mail merges, labels, name tags, charts and graphs, pivot tables,
presentations with animation and sound.

·       
Ability
to work under pressure with minimum supervision.

·       
Professionalism

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to submit in single PDF
their cover letter, CV and CERTIFIED copies of academic documents addressed as
below to: info@udhauganda.org with copy to udhajobs@gmail.com

 

The Executive
Officer

Uganda Development
and Health Associates (UDHA),

P.O. Box 77, Iganga
Municipality

 

Deadline: 9^th April 2021 by 5:00pm

 

While UDHA
appreciates all the interested applicants, only shortlisted candidates will be
contacted for interviews. In case you do not hear from UDHA one month after the
closing date, please consider yourself unsuccessful. Please note that any form
of canvassing will lead to automatic disqualification. Any telephone
solicitation will lead to automatic disqualification.  

 

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