Fresher Records Assistant Jobs – Ministry of Works and Transport

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Job Title:       Records Assistant
Organization: Ministry of
Works and Transport
Project Name: Standard Gauge
Railway Project
Duty Station: Kampala, Uganda
Reports to: Records Officer
About US:
The Government of Uganda through the Ministry of Works and Transport is
spearheading the development of the Standard Gauge Railway (SGR) network. The
SGR project is being implemented over five (5) years as a regional project with
Uganda’s partner states of Kenya, Rwanda and South Sudan. The objective of
developing the SGR network is to provide a modern, fast, reliable, efficient,
and high capacity railway transport system as a seamless single railway
operation.
Job Summary: The Records
Assistant will assist the Records Officer in Records and Information
management.
Key Duties and
Responsibilities: 
  • The incumbent will compile, gather and
    organise reports, documents and records;
  • Process, scan and index records;
  • File all records in their respective
    files;
  • The Records Assistant will retrieve files
    and take them for action;
  • Shelve or put away files and add new files
    to the archives;
  • Maintain file order on the filing cabinets
    and shelves;
  • Routinely check to ensure that file
    information is complete;
  • Store and extract file information from
    the computer;
  • The incumbent will create new folders and
    files and keep them updated;
  • Process incoming and outgoing
    correspondences;
  • Perform any other duties as may be
    assigned from time to time;
Qualifications, Skills and
Experience: 
  • The ideal candidate should hold a Diploma
    in Records and Archives Management, or Library and Information Science or
    its equivalent obtained from a recognized institution.
  • A minimum of two years’ experience at the
    level of Records Assistant or an equivalent in a reputable organization.
  • Personal Competencies: team
    work; effective communication; ethics and integrity; result orientation;
    computer literacy skills
How to Apply:
All suitably qualified and interested Ugandans should send written
applications with letters of recommendation from either the current or previous
employer(s) covering the last three consecutive years of employment, copies of
academic certificates & transcripts, previous and current appointment
letters, curriculum vitae, and a recent passport size colour photograph.
Applications should be addressed to:-
The Project Coordinator, Standard Gauge Railway Project,
P. O. Box 27756, Kampala. Uganda
Applications should be delivered to the …New Vision Offices…
Note:
  • Only shortlisted candidates will be
    contacted and Canvassing or lobbying by applicants will lead to
    disqualification.
  • Candidates who present forged
    documents/testimonials will be arrested and prosecuted.
  • Envelopes containing applications should
    be clearly marked with both the position applied for and duty station.
Deadline: 28th September 2016
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