The Ugandan Jobline

• Work in liaison with the HRM and FM,
  Coordinate and support staff recruitment and orientation i.e. receiving
  the position request forms, drafting of JD’s, preparation of adverts,
  application processing, interview support as per the IRC recruitment
  procedures
• Ensure that all proper procedures are
  followed in the recruitment process, from the position request forms,
  adverts till the final contract is signed in liaison with KLA HR or
  designate
• Collate all interview paper work and send
  originals to KLA HO for safe custody & keep flimsy file for your
  records
• In charge of managing field induction /
  orientation schedules of new staff
• Ensure that there are signed copies of the
  JDs & performance objectives on all field personnel files
• Ensure that Exit interviews are carried
  out and all the necessary paper work is filed appropriately as  per IRC’s exit procedures
• In liaison with the HRM, plan, coordinate
  and implement staff retention plans for our Yumbe office
• Update and maintain hard and soft copies
  of refined / updated Job descriptions. Ensure all Job descriptions are
  refined and updated frequently.

• Manage the general wellbeing of Yumbe
  staff and give assistance in addressing any significant issues arising in
  consultation with the HRM. 
• Ensure that staff queries on Health
  Insurance and salaries (e.g. pay slips) are dealt with expeditiously and
  if necessary escalated to HRM
• Health and Safety focal person- ensure
  that the OSH is implemented in the Yumbe office
• In liaison with the HR Manager, Implement
  HR policies by providing support and helping staff understand HR policies
• Serve As the focal point person for all
  Administrative functions at the field level.
• Ensure compliance with IRC administrative
  standards, national laws and regulations.

• Update the leave tracker monthly and send
  to KLA HR or designate in the 1st week of the new month.
• Ensure that all the leave requests are
  fully authorized and filed away appropriately with all the necessary
  attachments e.g. sick leave medical form /chit

• Coordinate and welcome new staff and
  visitors, ensuring that accommodation assistance is offered.
• Organizing social events (farewells, team
  buildings etc.) & workshops

• The ideal candidate for the International
  Rescue Committee (IRC) HR & Administration Officer career vacancy should
  hold a Bachelor’s Degree in Human Resource Management, or other related
  field; 
• A minimum of two (2) years of experience
  in similar positions, supporting similar complex emergency interventions
  preferably in conflict and post conflict situations.
• Demonstrated experience in capacity
  building
• Strong interpersonal, intercultural and
  communication skills
• Excellent analytical and written skills,
  and good computer skills (MS Office)
• Proven skills in administration and human
  resources management. 
• Demonstrable flexibility to adapt to
  changing requirements. 
• Able to work independently while being a
  strong team player. 
• Good team builder with excellent people
  skills. 
• Must be culturally sensitive and have the
  ability and interest to identify and work with a multi-cultural team. 
• Good analytical and conflict resolution
  skills. 
• Excellent time management skills and
  ability to meet deadlines.
• Flexible and able to work in a dynamic and
  diverse environment.
• Ability to multi-task, ability to handle
  pressure well and ability to improvise
• Fluency in English

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