The Ugandan Jobline

• Prepare plans for delivery of relief items
  according to operational needs.
• The jobholder will apply UNHCR’s
  procurement strategy when planning for purchase of important commodities
  and services. Operational Support -Ensure timely customs clearance of
  consignments.
• The incumbent will also manage storage of
  goods according to “best practices” and UNHCR rules and
  regulations; maintain an efficient system for the release, distribution
  and redeployment of goods.
• Coordinate transportation and distribution
  of relief items.
• Coordinate activities of implementing
  partners and/or contractors performing supply related activities, and
  ensure that they understand and adhere to relevant UNHCR rules and
  procedures.
• Maintain accurate and comprehensive
  records on logistical activities and provide timely reports and updates
  both periodically and on request.

• Evaluate purchase requisitions to ensure
  that specifications, delivery dates and all other requirements are in
  order.
• The Supply Associate will also draft and
  dispatch quotation requests and/or tenders, and assist in the evaluation
  of offers and draft bid-tabulations, prepare proposals for award of
  contracts to the Committee on Contracts.
• Prepare Purchase Orders and send
  confirmations, requests for inspection and other correspondence, and
  monitor the manufacture/transport of ordered goods to ensure timely
  delivery.
• Provide guidance and advice on UNHCR
  procurement policies and procedures to support and assist requesting
  sections.
• Implement effective asset and fleet
  management that regularly monitors the asset/fleet pool, saves cost and
  safeguards the investment of the organisation including receipt,
  inspection, registration & marking of new Property, Plant and
  Equipment (PPE), organisation of the physical verification of PPE, ensure
  that PPE agreements are properly issued and signed, and preparation of
  disposal forms and cases for the Asset Management Board, and organise the
  disposal of PPE according to Asset Management Board decisions.
• Provide asset management reports,
  customised reports, and gathers information on all assets and provides
  in-depth reports periodically and when requested.

• Regularly monitor the quality and accuracy
  of supply chain related data in relevant business systems.
• Compile and analyse statistical
  information, identify trends and developments in supply chain related
  matters that will assist in decision making.
• Disseminate and promote UNHCR’s global policies,
  standards and guidance on supply chain management.
• Perform any other responsibility deemed
  necessary or as delegated by the Supervisor in order to meet the level of
  service required by the organisation.

• UNHCR delivers timely and quality goods
  and services to persons of concern in compliance with supply chain rules
  and procedures.
• Local liaison with partners effectively
  supports supply activities.

• The ideal candidate for the United Nations
  UNHCR Supply Associate job placement should have completed Secondary
  School Education with post-secondary training/certificate in Trade,
  Business Administration, Economics, Marketing or a related field
• At least six years of previous relevant
  professional job experience
• Excellent written and oral communication
  skills
• Fluency in English, Madi, Aringa, Lugbara
  and Swahili

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