The Ugandan Jobline

• Development of strategies to keep ARSDP
  and USDP on track, and updating of the results framework for USDP
• Assessing information needs of key
  stakeholders arid providing timely feedback on the projects.
• Regularly furnishing the PC and the MoES
  management team with reports on the implementation progress of the
  projects’ activities.
• Monitoring and evaluation of activities
  towards achieving Projects’ development objective and their key
  indicators.
• Coordinating the preparation of weekly,
  monthly and quarterly reports to keep stakeholders update with the
  Projects’ activities.
• Coordinating the preparation and
  implementation of all Procurement Plans, Training Plans, Work Plans and
  Budgets.
• Support the Project Coordinator in
  managing all the professional aspects of projects’ activities which
  include;
• In charge of reviewing and
  quality controlling the various tasks and outputs under the Projects,
  which include consultancy assignments, preparation of bid documents,
  procurement, contract awards and payments, in-house and external
  activities;
• Responsible for preparing
  Projects’ briefs, work plans, budgets and other working documents as
  required under the credits agreement.
• Actively participating in
  supervision of selected consultants and contractQrs for contracted
  Projects’ activities to ensure compliance with agreed performance
  standards;
• In charge of reviewing of
  Consultants’ reports and appraisal of agreed projects deliverables;
• Participating in the review
  and quality assurance of goods and services delivered under the projects;
• Participating and providing sound
  technical advice in all technical meetings related to all projects’
  components at both ministry and institution levels
• Supporting the Project Coordinator in
  preparation and seeking of necessary Bank clearances for all projects’
  activities that require clearances prior to their execution
• Convening weekly coordination meetings
  within the coordination unit to review progress of the projects’
  activities and prepare weekly briefs on the progress;
• Assisting the Project Coordinator to
  convene evaluation % committee meetings and site visits by supervision
  teams in liaison with line departments/units;
• Assisting the Project Coordinator to
  prepare for Monthly Projects’ Review meetings chaired by PS/ES or his/her designee;
• In charge of coordinating the payment of
  consultants’ suppliers’ and contractors’ claims by ensure that the claims
  are certified and match with the work done or goods and services supplied;
  and that requisitions are submitted to relevant authorities for timely
  payments;
• Ensuring the proper utilization of project
  resources, and that facilitation for field visits and office requirements
  are processed in time, duly accounted for and properly utilized
• Tracking requests for contract variations,
  validating their genuineness, coordinate their processing and compiling
  recommendations from Procurement Unit, Construction Management Unit (CMU)
  or Consultants for necessary and timely action;
• In charge of tracking the achievement of
  results in line with the project results framework;
• Coordinating the timely implementation of
  recommendations from line departments, monthly reports, audits and reports
  from Government Inspection Agencies, such as Auditor General, PPDA, IGG,
  and recommendations by World Bank;
• Assisting the Project coordinator in the
  day to day management of all recurrent operating activities that are
  required to effectively implement the projects and supervising, guiding
  and appraising the staff in the coordination unit, to ensure that all the
  projects’ activities completed in time;
• Perform any other duties related to
  project implementation as shall be assigned to her/him by the Project
  Coordinator.

• ARSDP and USDP on track implementation
  strategies to be submitted within two months of the commencement of the
  DPC’s services.
• Updated Project Development Objective
  Indicators in the Results framework for USDP within the first four months
  of the commencement of DPC’s contract
• Send weekly briefs, monthly and quarterly
  progress reports on all projects’ activities throughout the duration of
  the DPC’s contract.
• Appraisals of project staff done on a six
  months basis within the duration of the DPC’s contract.
• Records of minutes of all technical and
  review meetings held on the project activities throughout the duration of
  the DPC’s contract.
• Final report on payments, all cdnsultancy
  services, procurements of works, goods and services delivered under the
  projects and all other projects’ activities at the end of the contract.

• The ideal candidate for the World Bank
  Deputy Project Coordinator vacancy should hold a Masters’ Degree or
  equivalent in (Project Management, Business Administration, Engineering
  fields, TVET Education, Economics) from a recognized university.
• Possession of a Post graduate
  qualification/Experience – in project management is desirable for
  candidates with qualifications other than project management.
• A qualification or experience in Technical
  and Vocational Education Training (TVET) internationally/regionally is an
  added advantage
• A minimum of ten years working experience
  in a reputable organization five of which should have been in project
  management/leadership responsibilities
• Significant experience in the use of
  computer programs for project management
• Demonstrated competence in the fields of
  financial management, procurement management, and monitoring and
  evaluation;
• Familiarity with Donor funded Project
  Management procedures. Experience in World Bank/IDA funded projects is
  advantage.
• Impeccable level of personal integrity is
  desired

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