The Ugandan Jobline

• Offer
  logistical support for partnership and staff travel to/from/through Uganda
  and for AIHA activities held in Uganda (tasks include arranging hotels,
  meals, books printing; supplies purchases, transport; arrivals/departures
  coordination).
• Offer
  support in monitoring and analysis of financial control procedures.
• Verify
  payment documentation for accuracy and completeness before posting
  to QBs.
• Manage
  petty cash accounts, including ensuring the maintenance of an appropriate
  level of petty cash in safe deposit.
• Prepare
  monthly and annual budgets and financial reports. Ensure accurate keeping
  of all accounting records for the office and programs – e.g. bank
  accounts; furniture and equipment inventory, and supply register.
• The
  incumbent will calculate salaries including income tax, pension fund,
  medical care, and other taxable income for all employees and
  contractors.
• Work
  closely with the HQ finance team, ensure that all costs in the project
  adhere to AIHA and USG regulations, and are allowable, reasonable and
  allocable.
• Assist
  the HQ Finance Manager in addressing all monthly field report review comments
  from home office including providing feedback for missing vouchers and
  outstanding information following review of payment documentation.
• Ensure
  reimbursement of travel and hotel invoices from the Program department and
  ensure completeness and timely reconciliation of the same with
  their respective accountabilities before payment is affected.
• Work
  in liaison with the program team to ensure that all the necessary support
  documentation and information is obtained for direct payment of partners
  we work with in the field.
• Work
  closely with the Program department to ensure timely receipt,
  reconciliation and payment of office expenses.
• Prepare and submit required reports to Ugandan tax authorities regarding VAT,
  employee/contractor income taxes, pension fund contributions and other
  applicable declarations.
• Support
  staff and partners with the development, editing, finalization, and
  packaging of program curricula, materials, and reports.
• In
  charge of the preparation and continuously update the vendor tracker as
  per guidelines/ requirements by Contracts department.
• Serve
  as an information source on program policies, procedures, and
  administration guidelines.
• Perform
  any other duties as assigned.

• The
  ideal candidate must hold a Bachelor’s degree required from a credited
  university with an Accounting or Finance degree.
• At
  least five years’ experience with an NGO in Accountancy & Financial
  Management
• Broad
  knowledge and understanding of Accounts/Finance and donor
  requirements
• Computer
  literacy i.e. Proficiency in Microsoft Office applications (Word, Excel,
  PowerPoint, Outlook, Access) and the Internet
• Working
  knowledge of Quick Books is essential
• Experience
  with U.S. Government donor compliance and reporting
• Ability
  to work effectively with diverse coworkers and project participants
• Self-starter
  with strong multi-tasking and problem solving skills
• Ability
  to handle multiple tasks simultaneously in a fast-paced environment, set
  priorities, and work independently and in a team environment
• Must
  be very dependable and detail-oriented
• Effective
  and diplomatic communicator at all levels
• Personal
  and professional maturity and judgment Impeccable level of integrity
• Willingness
  to work additional hours to meet tight deadlines as needed
• English
  fluency is essential
• Must
  be willing to travel in-country

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