The Ugandan Jobline

• Conduct administrative functions at regions
  and stations and serve as the primary point of administrative contact at
  the station and liaise with other offices, individuals, and institutions on
  operational and programmatic matters concerning the office.
• Organize and facilitate meetings, conferences,
  workshops and other special events and participate in the preparation of
  documents for the same as and when requested;
• Attend relevant meetings, record meeting
  discussions and submit the minutes within 24hrs or as agreed;
• Answer phone calls by the second ring,
  re-directing calls to appropriate persons, taking detailed messages for
  the person who has called including name, time of call and nature of
  business;
• Compile and keep proper custody of registers
  for specific documents as deemed necessary;
• Schedule appointments for visitors and staff
  and maintain an events calendar;
• Prepare and submit reports and file
  documents;
• Draft, type, route and follow up on correspondences
  while ensuring quality assurance of all out going correspondences /
  letters;
• Manage all mails and filling system that
  enables prompt and easy retrieval of documents;
• Perform any other duties as assigned by the Station
  Manager / Regional Manager. 

• The applicants for the UNRA Administrative
  Assistants jobs should hold an Honors degree in Secretarial Studies,
  Information Technology, Business Administration or any other relevant courses
  from a recognized University;
• Possession of a qualification in procurement
  is desirable;
• At least three years’ experience in modern
  office management in a large organization;
• Working knowledge and experience in records
  management
• High level of integrity;
• Proven track record of outstanding
  performance;
• Ability to work as part of a team;
• Excellent oral and written communication
  skills;
• Excellent interpersonal, particularly
  staff/management relation skills
• Ability to deliver accurate results in a timely
  manner and in an environment with multiple and challenging tasks.

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